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For Companies At a Glance
- Tasks: Manage and coordinate a portfolio of digital projects in a collaborative environment.
- Company: Join the Ministry of Justice's dynamic Justice Digital team, focused on innovation and digital transformation.
- Benefits: Enjoy flexible working options, a generous pension scheme, and a supportive work culture.
- Why this job: Be part of meaningful change in justice while developing your skills in a diverse team.
- Qualifications: Experience in managing digital portfolios and strong communication skills are essential.
- Other info: This role offers a hybrid working model and opportunities for professional development.
The predicted salary is between 41463 - 45276 £ per year.
This position is based Nationally.
We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office.
The Role
We’re recruiting for a Portfolio Manager here at Justice Digital, to be part of our warm and collaborative Legal Aid Agency (LAA) and Probation teams. This role aligns against Digital Portfolio Manager from the Government Digital and Data Framework. A Portfolio Manager helps to co-ordinate and manage a portfolio of digital projects.
At This Role Level, You Will:
- Help to create environments that enable teams to deliver
- Support the prioritisation of a group of projects and programmes
- Help teams to follow governance and delivery processes
- Help stakeholders understand the performance of work and any related risks
- Support more senior portfolio managers and leadership in making improvements
Key Responsibilities:
- Support prioritisation of the portfolio required to deliver strategy:
- Work with key stakeholders and support building a balanced portfolio of work that delivers strategy.
- Manage the mechanics of the regular prioritisation process, helping decision making and application.
- Help maintain the area’s roadmap, clearly demonstrating initiatives and outcomes they achieve, and being clear on pipeline.
- Support teams to apply good practice standards and approaches to underpin high-quality delivery and management of change.
- Ensure that concerns and issues are appropriately escalated and dealt with.
- Administer governance to help effective and efficient decision making & delivery.
- Review processes to identify and implement improvements into the current ways of working.
- Help establish visibility and insight on performance, giving a relied upon view of whether delivery and outcomes are on track to management & central portfolio.
- Build strong relationships with teams and stakeholders in order to obtain good up to date visibility and information on status and risk.
- Support and administer portfolio views of risk, delivery roadmaps, dependencies and analysis.
- Help recognise patterns and trends and draw key conclusions, outlining impacts, analysis and potential responses.
- Constructively challenge delivery teams to help establish robust information on performance.
- Input information, escalations and analysis to the Portfolio Lead and Leadership team to support giving them a reliable picture to act on.
- Help provide supportive assurance; assist initiatives to proactively recognise and address challenges.
If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!
Person Specification
Essential
- Has experience of managing portfolios of change, ideally in a digital or technology environment in both traditional and agile delivery styles.
- Strong communicator with people at all levels. Communicates in a straightforward, honest and engaging manner with all stakeholders, creating positive relationships with some ability to influence.
- Able to support teams in undertaking appropriate governance and delivering effectively to agreed standards.
- Proficient at presenting information to reflect a true picture of performance and can contribute to thematic trend analysis that show root cause issues across the portfolio.
- Able to plan, reassessing workloads and priorities if situations change or conflicting demands arise, solving and unblocking issues along the way.
- Willingness to be assessed against the requirements for BPSS clearance.
Terms & Conditions
Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.
How To Apply
Candidates must submit CV and Cover Letter (500 words max), which describes how you meet the requirements set out in the Person Specification above.
In Justice Digital, We Recruit Using a Combination Of The Government Digital And Data Profession Capability And Success Profiles Frameworks. We Will Assess Your Experience, Technical Skills And The Following Behaviours During The Assessment Process:
- Delivering at Pace
- Communicating & Influencing
- Managing a Quality Service
- Seeing the Bigger Picture
- Changing and Improving
A diverse panel will review your application against the Person Specification above. Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Further information on nationality requirements.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. The Civil Service embraces diversity and promotes equal opportunities.
Contact point for applicants
Job Contact: Name: SSCL Recruitment Enquiries Team Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Telephone: 0345 241 5359
Portfolio Manager (Ref: 6822) employer: Ministry of Justice UK
Contact Detail:
Ministry of Justice UK Recruiting Team
digitalanddatarecruitment@justice.gov.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Portfolio Manager (Ref: 6822)
✨Tip Number 1
Familiarise yourself with the Government Digital and Data Framework, as this role aligns closely with it. Understanding the framework will help you speak confidently about how your experience fits into their expectations during interviews.
✨Tip Number 2
Network with current or former employees of Justice Digital or similar organisations. Engaging with them can provide insights into the company culture and specific challenges they face, which you can address in your discussions.
✨Tip Number 3
Prepare to discuss your experience in managing portfolios of change, particularly in digital environments. Be ready to share specific examples that demonstrate your ability to influence stakeholders and manage governance effectively.
✨Tip Number 4
Brush up on your presentation skills, as you'll need to convey complex information clearly. Practising how to present performance metrics and risk profiles will help you stand out during the interview process.
We think you need these skills to ace Portfolio Manager (Ref: 6822)
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure your cover letter specifically addresses the key responsibilities and essential criteria outlined in the job description. Highlight your experience in managing portfolios of change, particularly in digital or technology environments, and provide examples that demonstrate your strong communication skills.
Showcase Relevant Experience: In your CV, focus on showcasing your relevant experience in both traditional and agile delivery styles. Use bullet points to clearly outline your achievements and how they relate to the role of Portfolio Manager, especially in terms of governance and delivering effective outcomes.
Use Clear and Concise Language: When writing your application, use clear and concise language. Avoid jargon and ensure that your points are easy to understand. This will help convey your ability to communicate effectively with stakeholders at all levels, which is a key requirement for the role.
Prepare for the Assessment Criteria: Familiarise yourself with the assessment criteria mentioned in the job description, such as 'Delivering at Pace' and 'Communicating & Influencing'. Prepare specific examples from your past experiences that demonstrate these behaviours, as they will be crucial during the selection process.
How to prepare for a job interview at Ministry of Justice UK
✨Showcase Your Portfolio Management Experience
Be prepared to discuss your previous experience managing portfolios of change, especially in digital or technology environments. Highlight specific projects where you successfully prioritised tasks and managed stakeholder expectations.
✨Communicate Clearly and Effectively
As a strong communicator, it's essential to demonstrate your ability to engage with stakeholders at all levels. Practice articulating your thoughts in a straightforward manner, and be ready to provide examples of how you've built positive relationships in past roles.
✨Demonstrate Governance Knowledge
Familiarise yourself with governance processes relevant to portfolio management. Be ready to discuss how you've supported teams in adhering to these standards and how you've escalated issues effectively in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage conflicting priorities. Think of examples where you've had to reassess workloads and how you resolved any challenges that arose during project delivery.
