PJHQ J8 Financial Operations Team Leader

About the job

The Financial Operations Team leader role supports UKStratCom military operations spend for a defined subset of CJO or DMAB-owned operations. Working as part of the wider operations team, managing a team of 3 x EOs, the post holder will develop a strong understanding of the business, its customers and its deliverables. The post holder will be responsible for the delivery of monthly accounts, co-ordination of Ops forecasts, ensuring an evidence based audit trail underpins the accounts and resource related risks are identified early and addressed.

This role is accountable to the G7 Head of Financial Services.

This position is advertised at 37 hours per week.

Job description

The role involves gathering and communicating financial data and other information clearly and providing financial advice, challenge and support to the operations team. This includes consolidation of monthly accounts, monitoring activity against budget, flagging variance or issues, reporting financial information upwards and to stakeholders, undertaking robust financial scrutiny of requests and ensuring all transactions are covered by extant approval. The role will contribute to in-year management (IYM) and forecasting, ensuring all assumptions and dependencies are recorded, providing a robust audit trail.

The post holder is expected to contribute to the continuous improvement of the team and the wider finance function.

The post holder is responsible for the following areas of activity:

• Consolidation of monthly accounts and year-end close for Operations, liaising with deployed finance teams, ensuring reporting mechanisms are followed to inform financial planning and in-year management and escalating any concerns.
• Contribute to the monthly IYM forecast; ensuring input into PB&F meets with the monthly timetable; is robust and that variances over 5% are explained.
• Review and advise on risks identified as part of the forecast process ensuring that they are relevant and are adjusted to reflect changes as appropriate.
• Provide routine reports on the state of financial health for operations. Scrutinise and ensure the accounts and forecast provide a true & fair reflection of activity conducted within the period.
• Keep under review resource-related risk at each location/unit to ensure that sustainment/remediation requirements are identified early and can be addressed as soon as possible to ensure value for money.
• Identify and escalate potential gaps in enabling processes (EPC, invoice payments, cash management etc.), to ensure appropriate mitigations are put in place.

Person specification

We are looking for a hard-working and enthusiastic individual with strong interpersonal, organisational and collaborative skills to join our motivated and upbeat team! Providing Business Support directly to a Grade 7, responsible for pan global assurance on MoD’s operations, working closely across the FinMilOps community, and with personnel deployed forward. You will be required to engage effectively with multiple partners across different grades in both PJHQ and across external organisations. The applicant needs to be a well-organised, self-motivated individual who has the ability to prioritise and manage a full workload whilst balancing business needs.

Licences

• It is mandatory to hold or to secure within the first 3 months of appointment.
• FCF1 – Understanding the principles of Government Finance
• FCF2 – Financial In Year Financial Management (desirable)

Memberships

AAT or Certificate level CCAB / CIMA (Level 4) (desirable)

Behaviours

We’ll assess you against these behaviours during the selection process:

• Changing and Improving
• Managing a Quality Service
• Working Together
• Communicating and Influencing
• Leadership

Benefits

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Northwood HQ is a well-served site, offering a variety of facilities such as gym, nursery, salon and local shop. Transport links are good with a regular shuttle service to Moor Park tube station and limited access to free on-site parking (subject to capacity and on first come first served basis). There are several catering options and opportunities to join the Northwood Officers’ Mess. As a civil servant, flexible working is encouraged and opportunities for professional and personal development are available and tailored to your role. The Permanent Joint Headquarters promotes and values a culture of inclusion and diversity within its 400 staff of military and civil service personnel. Additional benefits include a Civil Service Pension, and an annual leave allowance starting at 25 days, increasing annually thereafter.

The post attracts the London Weighting Allowance of £3,300PA (full time and pro-rata for part-time). Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in office. Requirements to attend other locations for official business, or work in another MOD office will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). The post also offers:

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

Apply before 11:55 pm on Thursday 20th March 2025
For further information, and to apply, please visit our website via the “Apply” button below. #J-18808-Ljbffr