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- Tasks: Lead financial governance and assurance for overseas operations, ensuring compliance and effective procurement.
- Company: Join the Permanent Joint Headquarters, a dynamic team supporting military operations with around 400 staff.
- Benefits: Enjoy a competitive salary, flexible working, a Civil Service pension, and access to great facilities.
- Why this job: Be part of a motivated team making a real impact in global operations while developing your skills.
- Qualifications: Strong organisational skills and a proactive attitude are essential; finance knowledge is a plus.
- Other info: Opportunities for personal development and a culture that values diversity and inclusion.
The predicted salary is between 30000 - 40000 £ per year.
Location
Northwood
About the job
Job summary
The Permanent Joint Headquarters (PJHQ) is a 3* led HQ, based at Northwood leading and running overseas operations, and consists of approx. 400 staff; a mix of military and Civil Servants.PJHQ J8, headed by a Senior Civil Servant, is responsible for the financial management (costing, forecasting and governance) of spending at overseas ops locations.
The HEO, heads a small team, responsible for co-ordinating PJHQ J8 Fin ops governance and assurance plan, collating the necessary evidence to demonstrate Operations meet UKStratCom and other audit bodies audit requirements. The role is also the lead for low value procurement, enabling and supporting Operations with non-contract procurement.
This position is advertised at 37 hours per week.
Job description
The Deputy Manager Permissions and Assurance, is responsible for co-ordinating PJHQ J8 Fin Ops Governance and Assurance. To lead on the coherency and continuity of Fin Ops, both overseas and J8, for finance delivery and assurance activities. Ensuring J8 can demonstrate assurance is comprehensive and meets as a minimum, UKStratCom Compliance Review criteria of Substantial Assurance
The post holder is responsible for the following areas of activity;
Liaison with deployed PJHQ, Civilian Secretariat and finance staff and military personnel to support and advise Operational Theatre’s, ensuring Governance and assurance processes are understood, adhered to and practiced.
- Co-ordination of ARAc and ICAF Quarterly Returns and compilation of evidence to meet TLB, DIA and NAO assurance requirements and audit.
- Review, development and implementation of the J8 Fin Op’s Governance and Assurance framework, and to align with UKStratCom Template.
- Non Contract Procurement – To ensure Fin ops drive forward compliance with TLB and FMPA guidance, to reduce reliance on Cash Offices where appropriate.
- The line management of an SO3 is responsible for management of pan operations LVP and Fin Op’s portfolio of Electronic Procurement Cards (ePC)
- To develop and maintain Fin Ops Governance and Assurance processes and controls. To design appropriate controls to support the new delegation framework.
- To act as PJHQ J8 Fin Ops Fraud Focal Point
- To support and monitor spend on projects in the UK and overseas.
- To assist with development and implementation of coherent and consistent processes across J8 for accounting, forecasting, In-Year reporting templates and business case processing.
- To contribute to the delivery of a planned audit assurance program
Person specification
We are looking for a hardworking and enthusiastic individual with strong interpersonal, organisational and collaborative skills to join our motivated and upbeat team! Providing Business Support directly to a Grade 7, responsible for pan global assurance on MoD’s operations, working closely across the broader Division, and with personnel deployed forward. You will be required to engage effectively with multiple partners across different grades in both PJHQ and across external organisations. The applicant needs to be a well organised, self-motivated individual who has the ability to prioritise and manage a full workload whilst balancing business needs.
Licences
It is mandatory to hold or to secure within the first 3 months of appointment.
- FCF1 – Understanding the principles of Government Finance
- FCF2 – Financial Governance (desirable)
Behaviours
We\’ll assess you against these behaviours during the selection process:
- Changing and Improving
- Managing a Quality Service
- Working Together
- Communicating and Influencing
Benefits
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme.Find out what benefits a Civil Service Pension provides.
Northwood HQ is a well-served site, offering a variety of facilities such as gym, nursery, salon and local shop. Transport links are good with a regular shuttle service to Moor Park tube station and limited access to free on-site parking (subject to capacity and on first come first served basis). There are several catering options and opportunities to join the Northwood Officers\’ Mess. As a civil servant, flexible working is encouraged and opportunities for professional and personal development are available and tailored to your role. The Permanent Joint Headquarters promotes and values a culture of inclusion and diversity within its 400 staff of military and civil service personnel. Additional benefits include a Civil Service Pension, and an annual leave allowance starting at 25 days, increasing annually thereafter.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- ACivil Service pensionwith an employer contribution of 28.97%
Apply before 11:55 pm on Sunday 7th September 2025
For further information, and to apply, please visit our website via the “Apply” button below.
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PJHQ J8 Fin Ops Deputy Manager Permissions and Assurance employer: Ministry of Defence
Contact Detail:
Ministry of Defence Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PJHQ J8 Fin Ops Deputy Manager Permissions and Assurance
✨Tip Number 1
Familiarise yourself with the UKStratCom Compliance Review criteria. Understanding these requirements will help you demonstrate your knowledge during interviews and show that you're prepared to meet the expectations of the role.
✨Tip Number 2
Network with current or former employees of PJHQ or similar organisations. Engaging with them can provide insights into the company culture and specific challenges faced in the role, which can be invaluable during your application process.
✨Tip Number 3
Brush up on your financial governance knowledge, especially regarding non-contract procurement processes. Being able to discuss these topics confidently will set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed teams or projects in the past. Highlighting your organisational and collaborative skills will resonate well with the selection panel, as these are key behaviours they are looking for.
We think you need these skills to ace PJHQ J8 Fin Ops Deputy Manager Permissions and Assurance
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Deputy Manager Permissions and Assurance role. Understand the key responsibilities and required skills, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in financial management, governance, or assurance processes. Use specific examples that demonstrate your ability to manage complex tasks and work collaboratively with various stakeholders.
Showcase Your Skills: Make sure to highlight your interpersonal, organisational, and collaborative skills in your application. Provide examples of how you've successfully communicated and influenced others in a professional setting, as these are key behaviours the company is looking for.
Tailor Your Application: Customise your CV and cover letter to reflect the specific requirements of the role. Use keywords from the job description to ensure your application stands out and aligns with what the employer is seeking.
How to prepare for a job interview at Ministry of Defence
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of the responsibilities and requirements of the Deputy Manager Permissions and Assurance role. Familiarise yourself with financial governance, assurance processes, and the specific needs of PJHQ J8. This will help you articulate how your skills align with the job.
✨Showcase Your Interpersonal Skills
Given the collaborative nature of this position, be prepared to discuss examples of how you've effectively engaged with various stakeholders in previous roles. Highlight your ability to communicate clearly and influence others, as these are key behaviours they will assess during the selection process.
✨Demonstrate Organisational Skills
The role requires managing multiple tasks and priorities. Be ready to share specific instances where you've successfully organised and managed a heavy workload. Discuss any tools or methods you use to stay organised and ensure deadlines are met.
✨Prepare for Behavioural Questions
Expect questions that assess your ability to change and improve processes, manage quality services, and work collaboratively. Use the STAR method (Situation, Task, Action, Result) to structure your responses, ensuring you provide clear and concise examples that demonstrate your competencies.
