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For Companies At a Glance
- Tasks: Join the Programme Management Team to support governance, reporting, and stakeholder engagement.
- Company: Be part of Navy Command, a key player in UK defence operations.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Make an impact in a collaborative environment while developing valuable skills.
- Qualifications: No specific experience required; enthusiasm and a willingness to learn are key.
- Other info: This role offers a chance to work with senior stakeholders and gain insight into defence management.
The predicted salary is between 28800 - 43200 £ per year.
Leadership
Be a proactive member of EUSTON’s Programme Management Team.
Inspire, motivate, and engage with the Joint Programme Team, including Navy Command, HMNB Clyde, Defence Infrastructure Organisation (DIO), and the Submarine Delivery Agency (SDA) to establish a positive working environment and empower teams.
Provide support to the Line Manager, Programme Controls and Integration Manager, Programme Management Team, and Clyde Capital Programmes Programme Management Office Team to proactively deliver departmental outputs.
Governance
Support with the design and implementation of governance.
Schedule meetings and appointments.
Set agendas, commission inputs, take and disseminate minutes, capture actions, decisions, and assumptions, to an agreed timeframe.
Draft slide packs.
Track action status reports.
Engage with the CCP PMO to ensure alignment in governance and to seek best-practice.
Reporting
Support Programme reporting by collating/populating information, commissioning inputs, and quality assuring returns (ensuring no spelling errors, uniform document formatting, adherence to templates/guidance documents).
Support both EUSTON Programme Management Team and the CCP PMO with the development of reporting templates, tools, and guidance.
Drive continuous improvement in reporting practices/processes.
Stakeholder Engagement
Build and maintain effective relationships with Board members, senior stakeholders, and other key stakeholders.
Act as a point of contact for governance-related queries and issues.
Support with the management of stakeholder requirements for senior-level support.
Administrative Support
Manage the circulation of documentation across the Programme.
Mailbox management – including monitoring and coordinating responses relating to the work of the Team and distributing information and communications.
Act as a point of contact for updating documents (e.g. decision log).
Manage the timely completion of submissions, including stakeholder input.
Support Team members with tasks such as SharePoint document storage and information collation for newsletters.
Events organisation – workshops, meetings, Boards.
Support visitor arrangements to MoD establishments/travel.
Provide administrative support to new starters (arrange IT kit, access to systems).
Other duties asked by the line manager and commensurate with the grade’.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
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Navy Command - Programme Support Officer employer: Ministry of Defence
Contact Detail:
Ministry of Defence Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Navy Command - Programme Support Officer
✨Tip Number 1
Familiarise yourself with the specific governance frameworks and reporting practices used within Navy Command and similar organisations. Understanding these processes will help you engage effectively with stakeholders and demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with current or former employees of Navy Command or related agencies. This can provide you with insider knowledge about the team dynamics and expectations, which can be invaluable when discussing how you can contribute to a positive working environment.
✨Tip Number 3
Prepare to discuss examples of how you've successfully managed stakeholder relationships in the past. Highlighting your experience in building effective communication channels will show that you can handle the demands of the role.
✨Tip Number 4
Stay updated on current events and changes within the Defence sector, particularly those affecting Navy Command. Being knowledgeable about recent developments will allow you to speak confidently about how they might impact the role and the organisation.
We think you need these skills to ace Navy Command - Programme Support Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and required skills for the Programme Support Officer position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in governance, stakeholder engagement, and administrative support. Use bullet points for clarity and include specific examples of your achievements.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Highlight your leadership skills and ability to inspire teams, as well as your experience in managing documentation and reporting processes.
Proofread Your Application: Before submitting, carefully proofread your application materials to eliminate any spelling or grammatical errors. Ensure that your formatting is consistent and adheres to any guidelines provided in the job posting.
How to prepare for a job interview at Ministry of Defence
✨Show Your Leadership Skills
As a Programme Support Officer, you'll need to inspire and motivate teams. Be prepared to share examples of how you've successfully led projects or initiatives in the past, highlighting your ability to engage with diverse stakeholders.
✨Demonstrate Governance Knowledge
Familiarise yourself with governance processes relevant to the role. During the interview, discuss your experience in scheduling meetings, drafting agendas, and managing documentation to show that you understand the importance of structured governance.
✨Highlight Reporting Experience
Since reporting is a key part of this role, be ready to talk about your experience in collating information and ensuring quality assurance in reports. Mention any tools or templates you've used to improve reporting practices.
✨Emphasise Stakeholder Engagement
Building relationships with stakeholders is crucial. Prepare to discuss how you've effectively managed stakeholder expectations in previous roles, and provide examples of how you've acted as a point of contact for queries or issues.
