Army - White Fleet Vehicle Manager Team Leader

Overview

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.

Headquarters Joint Military Commander (JMC) Centre enables the delivery of Firm Base support to the Army, its personnel, and their dependants from the Welsh borders in the West to Lowestoft in the East. The Headquarters delivers Real Life Support to Garrisons, Stations and Units within the Central area. It is also responsible for the engagement with the civilian community and acts as the proponent for UK Resilience in times of need. This is an exciting time to be joining Headquarters JMC Centre whilst continuing to deliver operational outputs to our dependent Units, military personnel, and their families.

Main Role

This position is advertised at 37 hours per week. The White Fleet Vehicle Manager Team Leader oversees and is responsible for the management of the White Fleet (WF) vehicle fleet provision and usage across JMC Centre\’s Area of Responsibility (AoR).

Responsibilities

• Manage the WF Office, scrutinising and processing transport requisitions in conjunction with the Transport Coordinating Warrant Officer (TCWO) ensuring their validity and compliance with Service regulations prior to acceptance and booking. Ensure all requests are processed in the requisite time.
• Manage and ensure optimum utilisation, Value for Money (VfM) and Value for the Force (VfF). Provide monthly returns regarding utilisation of Loan Fleet and Vehicle Rental Services (VRS).
• Authorised Demanding Officer (ADO) for JMC Centre AoR. Authorising VRS expenditure for JMC Centre ensuring cost and utilisation effectiveness.
• Manage Continuous White Fleet unit holdings within AoR according to forecast demand, historic utilisation and periodic hire. Raise vehicle transfer/increase/decrease orders accordingly. Maintain the WF database detailing all vehicles held by Unit, location and Vehicle Registration Number.
• Check the accuracy of the monthly permanent WF bills and re-charges, challenging any inaccuracies. Maintain a pass-through charge control database, incorporating Road Traffic Accident (RTA) & Non RTA. Authorise bill payments after 100% check for accuracy.
• Inform Units of damage costs associated with road traffic accidents for Units to close the Form Military Transport (FMT3) loop.
• Responsible for the management of Contract Change Notices, reviewing progress as necessary to ensure best outcomes.
• Lead Subject Matter Expert and Point of Contact for all Units within JMC Centre. Providing Direction and Guidance on all matters relating to White Fleet and Transport.
• Responsible for the investigation of missing vehicles reported by the service provider and follow through to completion, ensuring the minimum cost or disturbance to Units. Efficiently provide relevant information to support senior staff decision making.
• On an annual basis respond to Regional Commands requests to review the Leased Fleet whose contracts are due to expire and order replacement vehicles if required.
• Liaise with Units to acquire the drivers\’ details for all Penalty Charge Notices that are received and respond to the relevant Police Force within 10 days of Notice being received. Record on spreadsheet.
• Order consumables for the Leased Fleet as and when a Unit requests.
• Support problem solving via the application of policy direction or detailed instructions.
• Line manager to two Administrative Officer (AO) Civil Servants.

Behavioural competencies

• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service
• Seeing the Big Picture

Qualifications and evidence

We only ask for evidence of these behaviours on your application form: + Making Effective Decisions

• Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4-7 (foundation degree, Bachelor\’s, or Master’s). Apprenticeships normally last between 12 months – 3 years depending on level. Anyone can undertake an Apprenticeship and everyone can benefit from developing their skills in an accredited way. Successful candidates can discuss development options with their manager when in post.

Employment terms

The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Expenses for interview travel are not reimbursed. The Department is reviewing pay related allowances which could impact current allowances. Movement to MOD from another employer may affect access to childcare vouchers. Other government schemes, including Tax-Free Childcare, may be available. Eligibility can be checked at the Childcare Choices site.

Security and eligibility

Successful candidates must undergo a criminal record check and meet security requirements. See the vetting charter and baseline personnel security standard checks. Nationality requirements apply as specified by the MOD.

Diversity, inclusion and civil service values

The Civil Service embraces diversity and promotes equal opportunity. We operate a Disability Confident Scheme and other support schemes. We recruit on merit and open competition and support redeployment where appropriate. The Civil Service Code applies to all staff.

Benefits and work environment

• Access to an Employee Assistance Programme (EAP)
• Enhanced parental and adoption leave
• 6 days special leave per year for volunteering
• Learning and development opportunities
• 8 public holidays, 1 Privilege Day
• On-site parking and gymnasium
• Pay-as-you-dine facilities

Location

Headquarters Centre Venning Barracks, Donnington, Telford, TF2 8LF.

Additional information

• Flexible working is encouraged where possible to support a healthy work-life balance.
• Salary: £29,580 per annum; the MOD contributes £8,569 towards Civil Service Pension.
• This role is not open to visa sponsorship for non-UK nationals.

For any recruitment questions or to request adjustments during the process, please contact the resourcing team.