At a Glance
- Tasks: Lead exciting projects to upgrade and enhance office spaces for a better member experience.
- Company: Join Mindspace, a leading flexible workspace provider with a vibrant culture.
- Benefits: Enjoy a supportive environment, career growth opportunities, and a diverse community.
- Other info: Travel to global locations and be part of a dynamic team.
- Why this job: Make a real impact on workspaces while collaborating with talented professionals.
- Qualifications: Experience in project management and facilities operations is essential.
The predicted salary is between 36000 - 60000 £ per year.
About Mindspace
Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design‐led office spaces and on‐demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today's fast‐evolving hybrid work environment. Mindspace is considered a lifestyle brand that brings hospitality into the world of work, always putting service and experience first.
Why you’ll love working at Mindspace
Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long‐term career opportunities globally.
Who is the ideal Mindspacer
You’re a team player. You take pride in what you do and have a mindset of "I’m all in" when you do it. You know when to take action and how to bring the areas of your responsibility to the next level—excellence is the name of the game. You know how to 'read the room' and understand the professional environment you’re in.
About The Position
We are seeking a highly motivated and skilled Right‐Hand Person to partner directly with our Senior Director of Projects & Operations. This is a critical role focused on enhancing the member experience through thoughtful and impactful operational projects. Your work will revolve around existing locations, improving them through strategic refurbishments, layout changes, and office upgrades rather than new construction. Based in London.
Key Responsibilities
- Project & Refurbishment Management: Lead and execute projects for office upgrades, interior layout changes, and refurbs across our global portfolio. This includes managing all phases from design and procurement to construction and final handover.
- Member Experience Initiatives: Lead projects that directly improve the member journey and experience. This may involve redesigning common areas, upgrading technology and amenities, or reconfiguring office spaces to meet evolving needs.
- Operational Excellence: Provide hands‐on support to on‐site operations teams to ensure seamless project delivery with minimal disruption to members. You will be the key liaison between project teams and local operations staff.
- Stakeholder Collaboration: Work closely with our in‐house design and creative teams to translate their vision into practical, buildable projects. You will also collaborate with the general manager and city lead of each region to optimise space utilisation and with the Senior Director of Projects and Operations on product improvements.
- Budget & Supplier Management: Develop and manage project budgets, ensuring all costs are accounted for. You will also be responsible for negotiating with contractors and global suppliers to secure the best quality at the most efficient cost.
- Quality & Brand Guardian: Maintain rigorous quality control over all projects to ensure every refurbishment and upgrade consistently represents our brand identity and high standards.
Requirements
About You
The ideal candidate is a proactive and highly organised professional with a strong background in project management and facilities operations. You should have a proven track record of delivering successful refurbishments and tenant improvement projects. Experience in a co‐working, hospitality, or commercial real estate environment is highly preferred.
Required Skills & Experience
- Demonstrable experience managing refurbishment and minor interior fit‐out projects from start to finish.
- Expertise in managing project schedules, budgets, and contractor relationships.
- A strong understanding of how physical space design impacts user experience.
- Exceptional communication and negotiation skills.
- Ability to solve complex problems and adapt to a fast‐paced environment.
- A meticulous eye for detail and a strong commitment to quality.
This role is for an operational doer—someone who is not only a great planner but also loves being on the ground, making things happen, and seeing the direct positive impact on our members. If you are passionate about creating inspiring and functional workspaces, we encourage you to apply. Travel will be required to our global locations.
Facilities Project Manager in London employer: Mindspace
Mindspace is an exceptional employer, offering a supportive work culture that prioritises the well-being and professional development of its staff. As a Young People’s Counsellor, you will have the opportunity to make a meaningful impact in the lives of young people while benefiting from ongoing training and growth opportunities in a vibrant community setting across Perth City and Rural Perth.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Project Manager in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Mindspace, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Facilities Project Manager at Mindspace.
We think you need these skills to ace Facilities Project Manager in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Mindspace
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
