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For Companies At a Glance
- Tasks: Lead exciting projects to upgrade and enhance office spaces for a better member experience.
- Company: Join Mindspace, a leading flexible workspace provider with a vibrant culture.
- Benefits: Enjoy a supportive environment, career growth opportunities, and a diverse community.
- Why this job: Make a real impact on workspaces while collaborating with talented professionals.
- Qualifications: Experience in project management and facilities operations is essential.
- Other info: Travel to global locations and be part of a dynamic team.
The predicted salary is between 36000 - 60000 ÂŁ per year.
About Mindspace
Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our designâled office spaces and onâdemand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today's fastâevolving hybrid work environment. Mindspace is considered a lifestyle brand that brings hospitality into the world of work, always putting service and experience first.
Why youâll love working at Mindspace
Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youâll work with some of the best people in the industry, who love what they do. Youâll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, youâll be presented with longâterm career opportunities globally.
Who is the ideal Mindspacer
Youâre a team player. You take pride in what you do and have a mindset of "Iâm all in" when you do it. You know when to take action and how to bring the areas of your responsibility to the next levelâexcellence is the name of the game. You know how to 'read the room' and understand the professional environment youâre in.
About The Position
We are seeking a highly motivated and skilled RightâHand Person to partner directly with our Senior Director of Projects & Operations. This is a critical role focused on enhancing the member experience through thoughtful and impactful operational projects. Your work will revolve around existing locations, improving them through strategic refurbishments, layout changes, and office upgrades rather than new construction. Based in London.
Key Responsibilities
- Project & Refurbishment Management: Lead and execute projects for office upgrades, interior layout changes, and refurbs across our global portfolio. This includes managing all phases from design and procurement to construction and final handover.
- Member Experience Initiatives: Lead projects that directly improve the member journey and experience. This may involve redesigning common areas, upgrading technology and amenities, or reconfiguring office spaces to meet evolving needs.
- Operational Excellence: Provide handsâon support to onâsite operations teams to ensure seamless project delivery with minimal disruption to members. You will be the key liaison between project teams and local operations staff.
- Stakeholder Collaboration: Work closely with our inâhouse design and creative teams to translate their vision into practical, buildable projects. You will also collaborate with the general manager and city lead of each region to optimise space utilisation and with the Senior Director of Projects and Operations on product improvements.
- Budget & Supplier Management: Develop and manage project budgets, ensuring all costs are accounted for. You will also be responsible for negotiating with contractors and global suppliers to secure the best quality at the most efficient cost.
- Quality & Brand Guardian: Maintain rigorous quality control over all projects to ensure every refurbishment and upgrade consistently represents our brand identity and high standards.
Requirements
About You
The ideal candidate is a proactive and highly organised professional with a strong background in project management and facilities operations. You should have a proven track record of delivering successful refurbishments and tenant improvement projects. Experience in a coâworking, hospitality, or commercial real estate environment is highly preferred.
Required Skills & Experience
- Demonstrable experience managing refurbishment and minor interior fitâout projects from start to finish.
- Expertise in managing project schedules, budgets, and contractor relationships.
- A strong understanding of how physical space design impacts user experience.
- Exceptional communication and negotiation skills.
- Ability to solve complex problems and adapt to a fastâpaced environment.
- A meticulous eye for detail and a strong commitment to quality.
This role is for an operational doerâsomeone who is not only a great planner but also loves being on the ground, making things happen, and seeing the direct positive impact on our members. If you are passionate about creating inspiring and functional workspaces, we encourage you to apply. Travel will be required to our global locations.
Facilities Project Manager in London employer: Mindspace
Contact Detail:
Mindspace Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Facilities Project Manager in London
â¨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more you engage, the better your chances of landing that dream job.
â¨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, be ready to discuss your past projects and how you've made a difference. Use specific examples to highlight your experience in project management and facilities operations.
â¨Tip Number 3
Be proactive! If you see a job you like on our website, donât just sit back. Reach out to someone at Mindspace, express your interest, and ask questions. It shows initiative and can help you stand out from the crowd.
â¨Tip Number 4
Prepare for interviews by researching Mindspaceâs culture and values. Think about how your skills align with their mission of enhancing member experiences. This will help you articulate why you're the perfect fit for the team!
We think you need these skills to ace Facilities Project Manager in London
Some tips for your application đŤĄ
Show Your Passion: When writing your application, let your enthusiasm for creating inspiring workspaces shine through. We want to see that youâre not just looking for a job, but that you genuinely care about enhancing the member experience.
Tailor Your CV: Make sure your CV highlights relevant experience in project management and facilities operations. We love seeing how your past roles have prepared you for this position, so donât hold back on those details!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your skills and experiences are easy to spot. Use bullet points if it helps!
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way for us to receive your application and ensures youâre considered for the role. Plus, itâs super easy!
How to prepare for a job interview at Mindspace
â¨Know Your Projects Inside Out
Before the interview, dive deep into your past projects. Be ready to discuss specific refurbishments or upgrades you've managed, focusing on how they improved user experience. Mindspace values operational excellence, so highlight your attention to detail and how you ensured quality in every project.
â¨Showcase Your Team Spirit
Mindspace is all about collaboration. Prepare examples that demonstrate your ability to work with diverse teams, from design to operations. Talk about how youâve successfully liaised with different stakeholders to achieve project goals, as this role requires a strong team player who can 'read the room'.
â¨Emphasise Your Problem-Solving Skills
Be ready to share instances where you've faced challenges during a project and how you overcame them. Mindspace looks for someone who can adapt quickly and solve complex problems, so illustrate your thought process and the positive outcomes of your decisions.
â¨Understand the Brand and Culture
Research Mindspaceâs brand identity and culture before your interview. Be prepared to discuss how your values align with theirs and how you can contribute to enhancing the member experience. Showing that you understand their lifestyle brand will set you apart as a candidate who truly fits the Mindspace ethos.