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For Companies At a Glance
- Tasks: Join our finance team to process invoices and manage supplier payments efficiently.
- Company: Be part of Formula One Management, a globally recognised brand in motorsport.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Work in a fast-paced industry, contributing to the excitement of Formula 1.
- Qualifications: 3 years in Purchase Ledger, strong Excel skills, and excellent communication abilities required.
- Other info: Ideal for proactive team players who thrive in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
Formula One Management Limited (FOM) is one of the principal subsidiaries of the Formula 1 Group which holds the commercial rights to the FIA Formula One World Championshipâ„¢.
Key activities of the Group include the exploitation of the commercial rights, race support services including filming, editing and broadcasting, timing and accreditation, hospitality and trackside advertising as well as circuit operation. The Group also includes a travel company and the Formula1.com website. Extensive technical and logistical functions exist to support these activities.
Organisation Context
The ongoing increase in the popularity of F1 and the associated growth of the Group has meant that there is a requirement for additional resource in the Finance team, providing an outstanding opportunity for the right candidate to join a successful group with a globally recognised brand name and an enviable track record.
Main Duties and Responsibilities
- Processing a high volume of invoices and credit notes, utilising Exflow software, ReadSoft scanning tool and Microsoft Dynamics 365.
- Accurate matching of invoices to purchase orders (POs).
- Coding of non-PO invoices and referral through workflow to suitable manager for approval.
- Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment.
- Act as the primary point of contact for suppliers, ensuring that all queries are dealt with promptly and efficiently and that the turnaround between receipt and payment of invoices is kept to a minimum, in order that our corporate image and high standards are maintained.
Payments
- Shared responsibility for weekly multi-currency supplier payments through BACS, CHAPS, and telegraphic transfers, ensuring payments are made on time.
- Preparation and upload of bulk payment runs (BACS, SEPA, CHAPS, WIRE) through online banking system.
- Inputting and posting manual payments into online banking system.
Expenses
- Able to cover the reviewing of expense and per diem claims, ensuring that they are paid correctly and on time.
- Liaising with staff and management to deal with any queries arising from claims.
Credit Cards
- Able to cover reviewing of credit card statements and liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements.
Admin
- Merging of documents (e.g. invoices, POs, email approvals) into single pdf document.
- Checking supplier statements.
- Investigating and answering queries on invoices or payments from suppliers and managers within the business.
- Completing and documenting verification process for supplier bank detail changes.
Specification Essentials
- 3 years experience working in a Purchase Ledger department.
- Structured approach towards balancing multiple demands and priorities.
- Good communication skills.
- Ability to build relationship at all levels.
- Excellent Microsoft Excel skills.
- Proactive approach and shows initiative in all situations.
- Methodical and conscientious towards work with excellent attention to detail.
- Team player who has the ability to support and build relationships with colleagues and stakeholders.
Division:
Corporate
Purchase Ledger Senior employer: MindMatch
Contact Detail:
MindMatch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Senior
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Exflow and Microsoft Dynamics 365. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of multi-currency transactions and payment processes like BACS and CHAPS. Being able to discuss these topics confidently will demonstrate your expertise and readiness for the role.
✨Tip Number 3
Prepare examples of how you've effectively managed relationships with suppliers and internal stakeholders in previous roles. This will showcase your communication skills and ability to build rapport, which are crucial for this position.
✨Tip Number 4
Highlight your attention to detail by preparing to discuss specific instances where your meticulousness has led to successful outcomes in your past work. This is particularly important given the nature of the Purchase Ledger role.
We think you need these skills to ace Purchase Ledger Senior
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a Purchase Ledger department. Emphasise your skills in processing invoices, using software like Microsoft Dynamics 365, and your attention to detail.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Formula One Management Limited. Mention specific duties from the job description that you have experience with, such as liaising with suppliers or managing multi-currency payments.
Showcase Your Skills: Clearly outline your communication skills and ability to build relationships, as these are essential for the role. Provide examples of how you've successfully managed queries or collaborated with colleagues in previous positions.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at MindMatch
✨Know Your Software
Familiarise yourself with Exflow, ReadSoft, and Microsoft Dynamics 365. Be prepared to discuss your experience with these tools and how you've used them in previous roles.
✨Demonstrate Attention to Detail
Given the importance of accuracy in processing invoices and matching them to purchase orders, be ready to provide examples of how you ensure precision in your work.
✨Showcase Your Communication Skills
As a Purchase Ledger Senior, you'll need to liaise with various stakeholders. Prepare to discuss how you've effectively communicated with managers and suppliers in past positions.
✨Highlight Your Team Player Attitude
Emphasise your ability to work collaboratively within a team. Share experiences where you've supported colleagues or built relationships that contributed to successful outcomes.
