Supply Chain Coordinator

At Mindful Chef, we know that a successful supply chain thrives on clear communication, dependable relationships, and seamless coordination. As our Supply Chain Coordinator, you’ll be at the heart of our operations—connecting suppliers, logistics partners, and internal teams to ensure everything runs like clockwork, from order placement to final delivery.

What we are looking for

This role is ideal for someone who is outgoing, highly organised, and motivated by bringing people together to solve problems, streamline operations, and deliver consistently excellent service. If you’re someone who thrives on communication, loves variety in their day, and enjoys taking the lead in fast-paced environments—this one’s for you.

Working days: Sunday to Thursday

You are

• Take ownership of the daily mechanics of inventory movement, demand planning, and supplier performance across our fast-paced, recipe-led supply chain.
• Lead Supplier Relationships: Build strong, trust-based relationships with suppliers and account managers. Act as the key point of contact—managing expectations, solving problems, and keeping communication proactive and professional.
• Be the Voice Between Teams: Act as the communicator between commercial, technical, operations, and logistics teams. Coordinate regular updates, align on weekly/monthly priorities, and ensure delivery plans are clearly communicated and executed.
• Liaise with 3PLs and internal logistics teams to coordinate inbound delivery slots, consolidation opportunities, and returns.
• Order a Wide Range of Product Types: Manage purchasing across fresh, dry, long-life, ready-to-go and packaging categories. Raise and confirm purchase orders with suppliers, ensuring accuracy and timeliness.
• Take Charge When Plans Change: Handle shortfalls, delivery delays, and product rejections quickly and confidently. Communicate updates and solutions to stakeholders across the business to minimise impact.
• Run the Show on Stock Counts: Lead weekly stock counts in partnership with the warehouse and operations team. Ensure inventory data is accurate, discrepancies are resolved, and movements are properly communicated.
• Manage Your Own Categories: Own specific product groups from end to end. Monitor supplier performance, anticipate potential issues, and drive improvements. Use historical data and forward-looking assumptions to refine weekly forecast accuracy and stock coverage models.
• Analyse SKU-level demand changes, especially for high-variance or perishable items, and recommend action.
• Run Key Meetings & Cross-Team Forums: Lead weekly inbound planning meetings, ensuring all upcoming deliveries are understood and managed. Facilitate weekly operational reviews, sharing supply chain updates, performance insights, and upcoming risks. Conduct regular 1:1s with suppliers or internal contacts, to keep communication strong and partnerships productive.
• Spot and Deliver Improvements: Identify inefficiencies in supplier processes or internal operations. Drive change with confidence—whether that’s refining order management, improving data accuracy, or smoothing out communication loops.

This is not just a scheduling role—it’s about understanding the ‘why’ behind every number, anticipating problems before they hit the floor, and constantly refining the engine that powers our customer promise. Maintain visibility of critical path items, temperature-controlled SKUs, and short shelf-life products.

Your profile

• Charismatic Communicator: You naturally build rapport and communicate clearly and confidently across teams and levels.
• Relationship-Builder: You know how to manage supplier and stakeholder relationships with trust, professionalism, and positivity.
• Team Player Who Leads: You’re always willing to collaborate, but you also know when to take the lead to keep things moving.
• Highly Organised & Calm Under Pressure: You can juggle multiple priorities without losing focus or clarity.
• Detail-Oriented, People-First: You care about the numbers—but also about the people behind them.
• Spreadsheet-Savvy: Comfortable using Google Sheets to track orders, stock, and performance data.
• Positive & Proactive: You bring a “can-do” attitude and are always looking for ways to improve processes and outcomes.

Why us?

This isn’t just another supply chain role—it’s a people-first, impact-driven opportunity in a fast-growing, purpose-led business. You’ll work with passionate teams, take ownership of your work, and see the results of your effort every week. Whether you're aiming to grow into people management, explore cross-functional opportunities, or become a specialist in supplier operations, we’ll support your development every step of the way. Your voice matters here. Your energy will be valued. And your work will help us deliver on our mission to make healthy eating easy and accessible.