Medical Records Clerk

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Hours: 37.5 hours per week all MKUH roles will be considered for flexible working

Patient Access has an exciting opportunity for a Medical Records Clerk to join the team on a FTC/secondment until 31st December . The successful applicant will ideally have previously worked in a medical or healthcare setting with knowledge of medical terminology. Experience of using Microsoft packages is essential. Training will be given on eCare and the patient administration systems used, if needed.

The successful applicant must be able to demonstrate exceptional organisational skills. The role requires the ability to multitask with prioritisation of tasks. The role can be very busy with varying demands depending on the needs of the service. The successful applicant must always therefore be able to work well under pressure remaining courteous and professional. The successful candidate must be flexible to the changing needs of the department and teams, as needed. They must enjoy working as part of a large team.

We are looking for someone who has the ability to adapt and work across all medical specialties as needed with excellent keyboard skills. You will be working within a large team and will need to deliver on performance targets.

Please note that we are not able to offer sponsorship for this role

Interview: w/c 28.07.

Main duties of the job

There is an opportunity to work from home and this will be discussed in more detail at interview.

There is a physical demand that goes along with the job and you need to be prepared for being on your feet/walking for long periods of time.

The post holder will be required to support the provision of an efficient and effective Medical Records service. Undertake accurate filing and maintenance of records ensuring their timely retrieval and maintain systems to support these aims.

Working for our organisation

\’Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working. \’(NHS Staff Survey ).

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

• Free on-site parking
• Free refreshments
• Great flexible workingopportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Detailed job description and main responsibilities

• To use visual display units and other technical equipment which may be located in the section.
• To prepare files for use at Outpatient Clinics or for Inpatient or Day Case stay in accordance with laid down instructions.
• To deal with requirements for ‘add-on’ clinics.
• The collection and delivery of patient files around the hospital site.
• To manage the destruction of patient files in accordance with the agreed guidelines.
• Open and date stamp incoming mail.
• To deal with telephone queries politely and promptly.
• To update patient demographics from information received i.e. from Doctors; Patients; Quality Team.
• To prepare documents for passing through the scanners.

This will include:

– removing staples; paperclips and any other type of binding to ensure all pages are separated for scanning
– straightening/ unfolding of documents
– inserting batch headers
– applying bar code labels

• To scan prepared documents (reports; correspondence and other documentation) through the scanners as necessary and as efficiently as possible, ensuring they are scanned to the appropriate patient record.
• To scan documents into the appropriate section of the patient record

Please refer to the Job Description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

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