Football Operations Executive

To assist the Football Operations Director in the day to day running of the Club's Football Operations and Administration Department, ensuring full compliance with governing body regulations while delivering first-class operational support. The role includes, but is not limited to:

• Provide secretarial support to the Football Operations Director
• Liaising with all Governing Bodies and Stakeholders including The EFL, The FA, FIFA, FIFA Clearing House, The PFA, PGMOL and LFE
• Support the Football Operations Director with Player registrations and the preparation of Contracts and Transfer documents
• Learn and become proficient in the use of Governing Body and Stakeholder platforms including IFAS, Pro Club Platform, MOAS, FIFA TMS, FIFA Clearing House and FA Anti-Doping
• Joint responsibility for administering The FA's Anti‑Doping Control Program
• Management of incoming and outgoing Scout requests
• Management of Player disciplinary, notifications to Players and production and maintenance of highly accurate disciplinary records
• Monitoring and management of the FIFA Clearing House platform
• Production of the Department's purchase orders and invoice requests
• Responsibility for uploading payment declarations to the Governing Bodies in relation to Transfer and Agency payments
• Support with pre and post‑match submissions in line with Governing Body requirements
• Support with matchday administration and the issuing of tickets and car parking
• Organise and document internal pre and post‑match meetings
• Management of the EFL Staff Registration System
• Support with administration and operations relating to the U21 team and U21 trialists

This document is a guide only and should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation. All employees may be required to undertake any other duties as may be reasonably requested.

Millwall Football Club are fully committed to equality, diversity, inclusion and anti‑discrimination. We will work to address areas of under‑representation and disadvantage in all aspects of our operations, activities and services. In practice, this means that we will respect the needs of each and every individual regardless of their differences; and to this end we will deliver our operations, activities and services in such a way so as to ensure that no one is excluded.

Millwall Football Club is a Disability Confident Committed employer (Level 1). If you have a disability or long‑term health condition and require any reasonable adjustments to be made during the recruitment process, please let us know and we will work with you to accommodate your needs.

Millwall FC is committed to safeguarding children and adults at risk. The successful candidate may be required to undertake a Disclosure and Barring Service (DBS) check through The FA DBS process. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information given.

Because of the nature of the work undertaken by The Millwall Football and Athletic Company (1985) Limited (MFC), it is required by law to have in place robust safeguarding policies and procedures to ensure the protection of children, young people and adults at risk. To ensure that MFC meets that duty - and as part of a proactive, integrated and consistent approach to safeguarding - the organisation has developed a Safeguarding Handbook.

Safeguarding is the action that is taken to promote the welfare of children, young people and adults at risk and protect them from harm. Safeguarding means protecting people from abuse, maltreatment, neglect, harm and/or exploitation. Through MFC setting up and following good safeguarding policies and procedures, it means that children, young people and adults at risk - that come into contact with our organisation - are protected from those that might pose a risk.

All organisations that work with (or come into contact with) children, young people and adults at risk are required to have safeguarding policies and procedures to ensure that everyone - regardless of their age, gender, religion or ethnicity - can be protected from harm.

MFC places the safeguarding of children, young people and adults at risk as its prime focus and has developed full safeguarding policies and procedures. To underpin the approach, MFC ensures all of its management team, staff members and volunteers have been fully trained in safeguarding to enable the organisation to live and breathe its approach.

In developing MFC's safeguarding policies and procedures, the organisation has adopted the following three-part safeguarding strategy which focuses on:

• Getting the right people involved with MFC through adherence to MFC's Safer Recruitment Policies and Procedures.
• Creating a safe environment for children, young people & adults at risk by providing all required safeguarding training, support and best practice advice; and further guidance by the effective communication of MFC's Codes of Conduct.
• Promoting clear systems to deal with any safeguarding concerns through implementation of all MFC's policies and procedures relating to safeguarding.

A full copy of MFC's Safeguarding Handbook is available by speaking with (or contacting) the MFC person responsible for safeguarding.

Essential:

• Trustworthy with confidential and sensitive information
• Excellent written word and verbal communication skills
• Proficient in Microsoft Office and confident with IT systems
• Strong attention to detail
• Clear and confident communicator
• Ability to work on own initiative and manage pressure
• Ability to develop within the role, learn new skills and deal with change