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- Tasks: Support local teams with executive services, manage diaries, and enhance client relationships.
- Company: Join Mills & Reeve, a top 50 UK law firm dedicated to client success and community impact.
- Benefits: Enjoy competitive salary, flexible working options, and a supportive, inclusive environment.
- Why this job: Be part of a dynamic team that values personal growth and collaboration in a thriving workplace.
- Qualifications: Experience in professional services and strong organisational skills are essential.
- Other info: Early application is encouraged as the vacancy may close once sufficient applications are received.
The predicted salary is between 28800 - 43200 £ per year.
A fantastic opportunity for someone to join our Oxford office as a Trainee Executive Assistant.
The role
This is a training role designed to develop skills needed to provide Executive Assistant services. You will work closely with experienced EAs, Team Leaders, and Managers to learn the role, initially supporting a few lawyers. You will utilize internal resources, including the Document Production team, Administrative Assistants, and Business Services. While you will have some autonomy, developing client knowledge, building relationships, and becoming an integral part of the EA team are key expectations.
The person
Ideal candidates will have experience in an Administrative Assistant role or similar professional environment. You should be an organized multitasker, comfortable working with diverse teams.
The role requires someone who:
- Will manage a small number of lawyers and delegate tasks appropriately;
- Will develop prioritization skills;
- Is organized and methodical;
- Has strong written and verbal communication skills;
- Has good attention to detail and teamwork skills;
- Is confident in building relationships with clients;
- Is open to new responsibilities and resilient in facing challenges.
The activities
Responsibilities include managing lawyer workloads, scheduling meetings, assisting with event planning, engaging in networking, managing emails and feedback, supporting legal directory submissions, updating newsletters, and coordinating diary appointments.
Client service
You will deliver outstanding client service, follow instructions, proactively progress tasks, ensure compliance, use digital systems, participate in helplines, assist with correspondence and legal documents, and coordinate file reviews.
Finance and billing
You will handle billing meetings, prepare invoices, liaise regarding fees, and manage expense claims.
Workflow management
You will prioritize tasks, communicate effectively, provide clear instructions, and manage client spreadsheets.
The benefits
We offer a competitive salary and benefits package. Further details are available on our website.
The firm
Mills & Reeve is committed to client service, knowledge sharing, and community engagement. We value our people and offer a supportive environment with flexible working options.
And finally
We promote diversity and inclusion, providing workplace adjustments and a supportive environment. Interested candidates should apply early as the vacancy may close sooner if filled.
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Executive Assistant employer: Mills & Reeve LLP
Contact Detail:
Mills & Reeve LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of an Executive Assistant in a professional services environment. Research common tools and software used for diary management and client communication, as this knowledge will help you stand out during interviews.
✨Tip Number 2
Network with current or former Executive Assistants in similar firms to gain insights into their daily responsibilities and challenges. This can provide you with valuable information to discuss during your interview and demonstrate your proactive approach.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing multiple lawyers' diaries. Presenting this during your interview can illustrate your ability to prioritise tasks effectively and manage time efficiently.
✨Tip Number 4
Emphasise your relationship-building skills by preparing examples of how you've successfully collaborated with teams or clients in the past. Being able to articulate these experiences will highlight your fit for the role and the firm's values.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in professional services and any executive support roles you've held. Emphasise your organisational skills, ability to manage multiple tasks, and experience working with teams.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills align with the responsibilities outlined in the job description, such as diary management and client service.
Showcase Communication Skills: Since strong written and verbal communication skills are essential, ensure your application is free from errors and clearly conveys your message. Consider including a brief example of a successful communication experience in your cover letter.
Highlight Relationship-Building Experience: Demonstrate your ability to build sustainable relationships by providing examples from previous roles where you successfully collaborated with colleagues or clients. This will show that you can thrive in a team-oriented environment.
How to prepare for a job interview at Mills & Reeve LLP
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've managed multiple responsibilities in the past, and highlight any tools or methods you use to stay organised.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. During the interview, make sure to articulate your thoughts clearly and confidently. You might also want to prepare examples of how you've successfully communicated with clients or team members in previous positions.
✨Familiarise Yourself with the Firm's Values
Mills & Reeve places a strong emphasis on their values. Research these values beforehand and think about how your personal values align with them. Be ready to discuss how you can contribute to the firm's mission of achieving more for clients.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think of situations where you've had to manage conflicting priorities or resolve issues, and be ready to explain your thought process and outcomes.
