At a Glance
- Tasks: Support a dynamic team with administrative tasks and manage complex schedules.
- Company: Join a leading financial services firm with a fast-paced environment.
- Benefits: Competitive salary, professional growth, and a collaborative team culture.
- Other info: Ideal for those who excel under pressure and love multitasking.
- Why this job: Be the backbone of a high-performing team and thrive in a vibrant workplace.
- Qualifications: 3+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a highly organised, proactive and detail-oriented Team Executive Assistant to support a fast-paced team. This role is ideal for a polished professional with 3+ years of experience supporting a team, preferably within financial services. The successful candidate will be a strong multitasker, exercise sound judgment, and operate with a high degree of discretion and professionalism. This is a 5 days in office role.
Responsibilities
- Provide day-to-day administrative support to a team of investment professionals (7 full support / 5 ad hoc support)
- Manage complex calendars and meeting scheduling across multiple time zones
- Coordinate domestic and international travel, including itineraries, logistics, and expense processing
- Track action items, monitor deadlines, and help keep the team organised and on schedule
- Support team and external events
- Handle ad hoc projects and administrative tasks in a timely and accurate manner
Qualifications
- 3+ years of experience as an Executive Assistant, Team Assistant, or similar administrative role supporting multiple senior professionals
- Prior experience in financial services or another high-performance, deadline-driven environment preferred
- Excellent organisational, time management, and prioritisation skills
- Strong written and verbal communication skills
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office, particularly Outlook
- Ability to remain calm under pressure and adapt quickly to changing priorities
- Strong attention to detail and a hands-on, no-task-too-small mindset
Preferred Attributes
- Positive, solutions-oriented attitude
- Strong multitasker
- Strong interpersonal skills and ability to build relationships across teams
- Resourceful, dependable, and comfortable working as part of a team
- Interest in working in a fast-paced environment
Executive Assistant in London employer: Millennium
Join a dynamic financial services firm that values professionalism and offers a supportive work environment for its employees. As an Executive Assistant, you will benefit from a culture that promotes teamwork and collaboration, with ample opportunities for personal and professional growth. Located in a vibrant area, the company provides a stimulating atmosphere where your contributions are recognised and rewarded, making it an excellent place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its team. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their fast-paced environment.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio that highlights your experience managing complex calendars and travel arrangements. This will demonstrate your attention to detail and ability to handle multiple tasks efficiently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your 3+ years of experience as an Executive Assistant and any relevant work in financial services. We want to see how you can support our fast-paced team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills, ability to manage complex calendars, and how you handle pressure. Let us know what makes you tick!
Showcase Your Communication Skills:Since strong written and verbal communication is key for this role, make sure your application is clear and professional. We love a polished presentation, so double-check for typos and ensure your tone matches the professionalism we value.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Millennium
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant in a financial services environment. Brush up on your knowledge of calendar management, travel coordination, and how to handle multiple priorities. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed complex schedules or coordinated travel for a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help demonstrate your organisational prowess and ability to keep things running smoothly.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, confidentiality is key. Be ready to talk about situations where you had to exercise discretion. Highlight your understanding of the importance of professionalism in a fast-paced environment, especially when dealing with sensitive information.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the tools they use for scheduling, or how they handle high-pressure situations. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
