At a Glance
- Tasks: Lead daily operations for corporate services, food, events, and facilities across EMEA.
- Company: Dynamic investment firm with a focus on excellence and operational efficiency.
- Benefits: Competitive salary, travel opportunities, and a vibrant work culture.
- Other info: Opportunity to work across multiple countries and develop a diverse skill set.
- Why this job: Make a real impact in a fast-paced environment while shaping employee experiences.
- Qualifications: 10+ years in corporate services with strong leadership and operational skills.
The predicted salary is between 80000 - 100000 € per year.
About The Role
We are looking for a hands‑on, operationally‑focused Deputy. This is not a purely strategic role — it is a senior operational position where you will be accountable for the day‑to‑day delivery of seamless corporate services, pantry & food services, events and facilities across our offices, in an environment where excellence, discretion, and speed of execution are non‑negotiable. You will act as the right hand to the head of department, deputising when required, and ensuring our front and back‑of‑house operations run flawlessly for a demanding internal client base of investment professionals. Portfolio London (multiple offices), Switzerland (multiple offices), Dubai, Dublin, Jersey, Paris, Tel Aviv, and various serviced offices across the region.
Key Responsibilities
- Operational Delivery (core focus)
- Oversee the daily running of all corporate services functions across EMEA: Facilities, Reception, Conference & Client Services, Pantry & Food Services, events and Business Support.
- Ensure consistently high service standards across all offices — walking the floor, identifying issues before they exacerbate, and driving immediate resolution.
- Manage and develop on‑site teams and office managers across the region, providing clear direction, coaching, and accountability.
- Act as the senior escalation point for service issues, building incidents, and stakeholder complaints.
- Facilities & Real Estate
- Oversee day‑to‑day facilities operations, including building maintenance, health & safety, BCP, and office moves/reconfigurations.
- Manage regional capital projects (ex‑London) end‑to‑end: scope, budget, timeline, and quality.
- Support the Head of Department on real‑estate transactions (leasing, acquisitions, disposals) and the London long‑term strategy project.
- Serve as alternate key stakeholder on real‑estate matters.
- Food, Events & Hospitality Programming
- Oversee daily food service operations across all EMEA offices, ensuring consistency, quality, and variety.
- Manage the snack and beverage programme: curation, sourcing, rotation, dietary inclusivity (vegan, gluten‑free, kosher, halal where relevant), and cost control.
- Partner with caterers, baristas, and food vendors to maintain premium standards and refresh offerings regularly to avoid menu fatigue.
- Support the internal events calendar: town halls, leadership offsites, team meetings, summer and end‑of‑year parties, cultural celebrations, and ad‑hoc events.
- Coordinate client‑facing hospitality in conference and meeting suites, ensuring flawless execution from booking to service.
- Benchmark food and hospitality offerings against peers and top‑tier financial institutions to ensure the firm remains best‑in‑class.
- Manage budgets, vendor SLAs, and feedback loops (employee surveys, Partner feedback) to continuously elevate the programme.
- Ensure full compliance with food safety, allergen management, and health & hygiene standards in every location.
- Vendor & Procurement Management
- Own vendor performance across the region — landlords, building managers, caterers, travel providers, security, cleaning, and other service partners.
- Negotiate and manage contracts, SLAs, and renewals; drive value, consistency, and accountability.
- Governance & Continuous Improvement
- Ensure compliance with all local laws, regulations, lease obligations, and internal policies across each jurisdiction.
- Use data and KPIs to monitor service performance, costs, and utilisation; identify and implement efficiencies.
- Partner closely with Technology, Finance, HR, and Security to standardise workplace practices across the region.
What We're Looking For
Must‑haves
- 10+ years' experience in corporate services, facilities, or workplace operations, ideally within a hedge fund, asset manager, investment bank, or top‑tier professional services firm.
- Genuine interest in food, hospitality, and events — sees these not as administrative tasks but as a craft that shapes culture and employee experience.
- Proven track record running multi‑site, multi‑jurisdictional operations across EMEA.
- Strong operational mindset — comfortable being hands‑on and in the detail, while also able to step up strategically when required.
- Demonstrable experience managing capital projects, fit‑outs, and real‑estate transactions.
- Strong commercial acumen: vendor negotiation, budget ownership, and cost optimisation.
- Excellent people manager — ability to lead, develop, and hold accountable distributed teams.
The right profile
- Calm under pressure, solutions‑oriented, and unflappable in a fast‑paced, high‑expectation environment.
- High EQ and discretion — credible with senior stakeholders.
- Detail‑obsessed with a "no job too small" attitude — equally comfortable reviewing a lease and fixing a reception issue.
- Willing and able to travel across the EMEA region as required.
Deputy Corporate Services and Real Estate - EMEA in London employer: Millennium
As a Deputy Corporate Services and Real Estate professional in the EMEA region, you will thrive in a dynamic work culture that prioritises excellence and operational efficiency. Our commitment to employee growth is evident through hands-on leadership opportunities and a focus on continuous improvement, ensuring that every team member can develop their skills while contributing to a high-performing environment. With a strong emphasis on hospitality and service quality, you will play a pivotal role in shaping an exceptional workplace experience across multiple prestigious locations.
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Corporate Services and Real Estate - EMEA in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your hands-on experience aligns with their operational needs. Remember, they want to see you in action!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors to refine your answers and boost your confidence. Focus on showcasing your problem-solving skills and operational mindset.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of our team.
We think you need these skills to ace Deputy Corporate Services and Real Estate - EMEA in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Deputy Corporate Services and Real Estate role. Highlight your operational experience and any relevant achievements in corporate services, facilities, or workplace operations.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your genuine interest in food, hospitality, and events. Share specific examples of how you've successfully managed multi-site operations and delivered high service standards.
Showcase Your People Skills:Since this role involves managing teams across various locations, emphasise your people management skills. Talk about how you've led and developed teams, ensuring accountability and high performance in a fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Millennium
✨Know Your Operations Inside Out
Make sure you understand the day-to-day operations of corporate services and facilities management. Familiarise yourself with the specific challenges faced in multi-site environments, especially in EMEA. Be ready to discuss how you've tackled similar issues in your previous roles.
✨Showcase Your People Skills
As a Deputy, you'll be managing teams across various locations. Prepare examples that highlight your leadership style and how you've developed and motivated teams in the past. Think about times when you resolved conflicts or improved team performance.
✨Demonstrate Your Commercial Acumen
Be prepared to talk about your experience with vendor negotiations and budget management. Bring specific examples of how you've driven cost efficiencies or improved service delivery through effective procurement strategies. This will show your understanding of the financial aspects of the role.
✨Emphasise Your Attention to Detail
In this role, attention to detail is crucial. Prepare to discuss how you've ensured compliance with health and safety standards, managed food service quality, or handled real estate transactions. Highlight your 'no job too small' attitude and how it has positively impacted your previous workplaces.
