At a Glance
- Tasks: Coordinate travel and manage logistics for portfolio managers in a fast-paced environment.
- Company: Join Millennium, a leading global investment firm focused on innovation and results.
- Benefits: Competitive salary, professional development, and a dynamic workplace culture.
- Other info: Exciting opportunities for growth in a collaborative and high-energy team.
- Why this job: Be the backbone of operations, ensuring smooth travel and communication for top professionals.
- Qualifications: 3+ years in admin support, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 33000 - 33000 £ per year.
About Millennium
Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.
Meet the Team
The Corporate Services & Real Estate team is focused on delivering a world‑class workplace through the planning, delivery, and management of the firm’s real estate and services. Supporting employees and guests across the business, the team helps enable productivity, connectivity, and service excellence in a highly commercial and efficient way. Within this environment, the business support function partners closely with portfolio managers and investment teams to help keep day‑to‑day operations running smoothly in a fast‑paced setting.
What You’ll Do
- Own end‑to‑end travel coordination for portfolio managers and investment team members, including complex international itineraries.
- Serve as the primary point of contact for preferred travel vendors, corporate travel agents, and internal booking platforms, proactively resolving disruptions, cancellations, and rebookings.
- Ensure all travel arrangements align with internal travel policy, risk standards, and duty‑of‑care requirements.
- Manage detailed, fast‑moving calendars and coordinate meetings and logistics across multiple time zones.
- Handle a high volume of email and other communications on behalf of portfolio managers with accuracy, professionalism, and discretion.
- Prepare and submit travel and expense reports accurately and on time, ensuring full policy compliance.
- Coordinate conference bookings, industry events, conference rooms, and related logistics and materials.
- Prepare business cards for the firm across EMEA and support additional ad hoc projects and administrative needs as required.
What You Bring
- 3+ years of experience in a similar administrative support role, ideally within financial services or another fast‑paced professional environment.
- Strong experience with corporate travel and expense platforms such as Concur, Oracle, Amex GBT, or similar systems.
- Clear verbal and written communication skills, with a professional, approachable, and service‑oriented style.
- Strong collaboration skills and a willingness to contribute as a dependable, team‑oriented partner.
- Proficiency in Microsoft Office, particularly Outlook, and the ability to learn new systems and technology quickly.
- Strong organizational skills with the ability to manage competing priorities in a high‑pressure, constantly changing environment.
- Sound judgment, a high sense of urgency, and discretion when handling sensitive and confidential information.
Business Support Administrator in London employer: Millennium
Millennium is an exceptional employer that fosters a culture of innovation and collaboration, empowering its employees to take ownership of their ideas while providing robust support through a global network. Located in a dynamic environment, the firm offers unparalleled opportunities for professional growth and development, particularly for Java Developers in Algo Development Technology, where you can work on cutting-edge trading systems and enhance your expertise in a fast-paced setting. With a commitment to continuous learning and a focus on impactful results, Millennium stands out as a place where talented individuals can thrive and make a significant difference.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Millennium. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Business Support Administrator in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Millennium.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Millennium's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Millennium
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Millennium.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Millennium will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Millennium employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
