At a Glance
- Tasks: Support senior leaders by managing busy calendars and coordinating meetings.
- Company: Dynamic financial firm with a fast-paced environment.
- Benefits: Competitive salary, professional development, and networking opportunities.
- Other info: Ideal for self-starters who thrive in high-pressure situations.
- Why this job: Gain valuable experience while working closely with senior leadership in a vibrant setting.
- Qualifications: Strong communication skills and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an Executive Assistant to support senior members of the EMEA Equities team in London. This is a fast‑paced position in a dynamic environment. This will be a fully onsite role.
Principal Responsibilities:
- Arrange, confirm, and manage very busy calendars; schedule meetings, external candidate interviews and related logistics.
- Assist with on‑the‑ground schedules and arrangements for senior leadership team visitors.
- Arrange travel and entertainment.
- Submit expense reports.
- Partner and build relationships with many other departments in the firm.
- Coordinate internal and external events, including learnings.
Must be able to prioritise in a fast‑moving, high‑pressure, constantly changing environment. Very strong communication skills in person, on the phone, and by email. Experience and skill in Microsoft Outlook, Excel, Word, PowerPoint. Must be a self‑starter, with excellent organisation and prioritisation skills. Quick learner; detail‑oriented; demonstrable thoroughness and strong ownership of work. Excellent judgment; independent thinker and resourceful. Good team player, able to roll up their sleeves, with a strong willingness to participate and help others.
Executive Assistant employer: Millennium
As an Executive Assistant at our London office, you will thrive in a vibrant and fast-paced environment that fosters collaboration and innovation. We offer competitive benefits, a supportive work culture that values employee growth, and unique opportunities to engage with senior leadership and cross-departmental teams. Join us to be part of a dynamic team where your contributions are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around organisation and communication. We want you to shine!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft Office tools. Maybe even bring examples of how you've used them to streamline processes in past roles.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you top of mind. And remember, apply through our website for the best chance at landing that Executive Assistant role!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, communication abilities, and any relevant experience with calendar management or travel arrangements.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed busy schedules or coordinated events in the past.
Showcase Your Tech Skills:Since we value proficiency in Microsoft Office, especially Outlook and Excel, don’t forget to mention your experience with these tools. If you have any certifications or courses, include those too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our team!
How to prepare for a job interview at Millennium
✨Master the Calendar Game
Since the role involves managing busy calendars, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully managed multiple schedules in the past, and maybe even suggest a few tools or methods you find helpful.
✨Show Off Your Communication Skills
This position requires strong communication skills, so practice articulating your thoughts clearly. During the interview, demonstrate your ability to communicate effectively by being concise and engaging. You might even want to prepare a couple of scenarios where your communication made a difference.
✨Be Ready for Fast-Paced Questions
Expect questions that assess your ability to thrive in a high-pressure environment. Think of examples from your previous roles where you had to adapt quickly or manage unexpected changes. This will show that you're not just a quick learner but also someone who can keep calm under pressure.
✨Highlight Your Team Spirit
As a team player, it's essential to convey your willingness to collaborate and support others. Share stories that illustrate your teamwork skills and how you've contributed to group success. This will help the interviewers see you as someone who fits well within their dynamic environment.
