Executive Assistant - Maternity Cover (12 Month FTC)

Executive Assistant – Maternity Cover (12 Month FTC)

Job Function Summary

We are seeking an Executive Assistant to support up to 8 members of the EMEA Senior Management team in London. This is a fast-paced position in a dynamic environment. This will be a fully onsite role and will be a 12 month contract for maternity cover.

Principal Responsibilities

• Arrange, confirm, and manage very busy calendars; scheduling meetings, external candidate interviews and related logistics;
• Arranging travel and entertainment
• Submission of expense reports
• Partnering and building relationships with many other departments in the firm
• Manage EMEA Legal Department invoicing
• Assisting with on the ground schedules and arrangements for Senior leadership team visitors
• Preparation of PowerPoint presentations

Qualifications/Skills Required

• Substantial experience in a similar capacity, within Financial Services
• High sense of urgency; Able to prioritize in a fast moving, high pressure, constantly changing environment
• Ability to prioritize and balance multiple different needs from a variety of people
• Very strong communication skills in person, on the phone, and by email
• Experience and skill in Microsoft Outlook, Excel, Word, PowerPoint
• Must be a self-starter, with excellent organization and prioritization skills
• Quick learner, Detail oriented; Demonstrable thoroughness and strong ownership of work
• Excellent judgment; independent thinker and resourceful
• Good team player, able to roll up their sleeves, with a strong willingness to participate and help others

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