Accounts Payable Clerk (6 month FTC) in Totton

We are seeking a detail-oriented and reliable Accounts Payable Clerk to join our Accounts team for a fixed term period of 6 months. This is a hybrid role with a requirement of 2-3 days a week in our head office in Totton. The successful candidate will ensure accurate and timely processing of supplier invoices and payments, maintain a clean ledger and support the Accounts Payable function in delivering a high-quality service. This role requires strong attention to detail, ability to manage high-volume transactions, and a proactive approach to process improvements.

Key Responsibilities:

• Process large volumes of supplier invoices using Microsoft Dynamics 365 and Continia OCR.
• Validate invoice data and ensure compliance with company policies and financial controls.
• Perform supplier statement reconciliations and resolve discrepancies promptly.
• Prepare and process payment runs in line with agreed schedules.
• Respond to supplier queries promptly via email and phone.
• Work closely with Procurement and Operations teams for invoice/order assistance.
• Identify and implement process improvements to enhance efficiency and accuracy.
• Clear GRNI balances and manage open purchase orders.
• Understand and resolve debit balances, including unallocated payments.
• Assisting with general tasks as assigned by the AP manager and/or the AP team leader.

Essential Skills & Experience:

• Minimum 2 years’ experience in a high-volume Accounts Payable role.
• Proficiency in Microsoft Dynamics 365 and OCR invoice processing (Continia experience desirable).
• Advanced Excel skills, including XLOOKUP and Power Query for data analysis.
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively within a team.
• Strong communication skills for liaising with suppliers and internal stakeholders.
• Proactive and driven, with a continuous improvement mindset.
• Experience with GRNI processes and clearing down open POs.
• Ability to manage and resolve debit balances and unallocated payments.

Working Hours:

Standard: 40hrs 8:30 AM – 5:00 PM, Monday–Friday. Flexibility available.

What We Offer:

• Salary up to £26,000
• Hybrid working: 2–3 days from home.
• Opportunity to work within a supportive and collaborative finance team.
• Exposure to process improvement projects and modern AP technology.
• Free onsite parking
• Company Pension Scheme
• Life Assurance
• A rewards scheme - 200+ exclusive perks and discounts from leading retailers and leisure outlets.

Millbrook Healthcare Group are an inclusive and caring employer who understand that not everyone’s job needs are the same. Therefore we are open to supporting flexible working requests such as part time working, job shares and flexible hours wherever possible, to support our colleagues' lifestyle differences. So please feel free to let us know of any specific requirements you may have and these can then be discussed in more detail if you are successful in your application.

Our ambition at Millbrook Healthcare is to become the leading provider in the assisted living sector whilst ensuring our core company values ‘CARES’ remain unchanged. We are always looking to recruit hard working and talented individuals to become a part of our ongoing growth and success. You’ll enjoy all the support and encouragement you need to reach your own potential and develop a rewarding career along the way.

CARES:

• C are and respect for our colleagues and service users
• A ccountable and proud
• R eady to learn and grow
• E nhance our service users’ lives
• S ocially responsible, ethical and transparent

This role is working in a regulated activity and may be subject to a DBS disclosure, satisfactory references and Social Media Screening.