At a Glance
- Tasks: Support our CEO and Senior Leadership Team while coordinating impactful client projects.
- Company: A growing digital creative agency making a difference in public sector communications.
- Benefits: Flexible working, hybrid model, and potential for permanent role after 6 months.
- Other info: Exciting opportunity for career growth in a fast-paced agency environment.
- Why this job: Join a dynamic team and contribute to projects that improve lives across the UK.
- Qualifications: Experience as an Executive Assistant or Project Coordinator with strong organisational skills.
The predicted salary is between 25000 - 35000 £ per year.
Part-Time Executive Assistant (3 days per week anticipated)
Location
Hybrid working with 1-2 days expected in Essex or London, flexible depending on candidate and the requirements of the business
Contract
Initial 6 month fixed-term contract with a strong intention to move to a permanent role for the right candidate
Working Pattern
Flexible working arrangements available
Travel
Occasional UK travel required
About Us
We are a growing digital creative agency delivering impactful communications, engagement and digital projects for public sector organisations across the UK.
Our work helps local authorities, NHS organisations, government bodies and public services engage communities, improve outcomes and build trust with their service users.
We work on exciting projects that make a genuine difference to people's lives, combining creativity, digital expertise and strategic thinking to help our clients solve complex challenges.
As we continue to grow, we are looking for an exceptional Executive Assistant to become a trusted partner to our CEO and Senior Leadership Team.
The Role
This is a unique opportunity to combine executive support, project management and client engagement within a fast-paced and ambitious agency environment.
Working at the heart of the business, you will support our CEO and Senior Leadership Team while helping coordinate the successful delivery of client projects across the UK.
You will ensure priorities are managed effectively, projects run smoothly and stakeholders receive an outstanding level of service.
This is a highly visible, client-facing role requiring outstanding organisational skills, impeccable attention to detail and the ability to manage multiple priorities simultaneously.
You will play a key role in helping the business operate efficiently while supporting the successful delivery of meaningful projects for our public sector clients.
Key Responsibilities
- Executive Support
- Provide proactive and high-quality support to the CEO and Senior Leadership Team.
- Manage complex diaries, meetings, travel arrangements and scheduling.
- Prepare agendas, reports, presentations, briefing papers and correspondence.
- Attend meetings, record actions and ensure timely follow-up.
- Support leadership planning, strategic initiatives and business operations.
- Coordinate internal communications, events and leadership activities.
- Anticipate requirements, identify potential issues and resolve them proactively.
- Project Management & Coordination
- Support the planning, coordination and delivery of client projects.
- Maintain project plans, timelines, budgets and delivery schedules.
- Track project milestones, actions, risks and dependencies.
- Coordinate resources across internal teams and external stakeholders.
- Ensure project documentation is accurate, organised and up to date.
- Produce project reports, status updates and meeting documentation.
- Help ensure projects are delivered on time, on budget and to the highest quality standards.
- Client & Stakeholder Management
- Act as a professional point of contact for clients, partners and stakeholders.
- Build strong working relationships through responsive and proactive communication.
- Support client meetings, workshops and project delivery activities.
- Ensure exceptional service standards are maintained at all times.
- Represent the business professionally and confidently in client-facing situations.
- Support the successful delivery of projects and client commitments.
About You
You are highly organised, proactive and thrive in a busy environment where priorities can change quickly.
You take pride in producing work of the highest standard and have a natural ability to bring structure, organisation and clarity to complex situations.
You enjoy working closely with senior leaders, managing multiple workstreams and ensuring nothing falls through the cracks.
Essential Skills & Experience
- Previous experience in an Executive Assistant, Project Coordinator, Project Manager or similar role.
- Outstanding organisational and time management skills.
- Exceptional attention to detail and commitment to accuracy.
- Strong project coordination and administrative capabilities.
- Excellent written and verbal communication skills.
- Experience supporting senior executives or leadership teams.
- Strong stakeholder management and relationship-building skills.
- Ability to manage multiple priorities and deadlines simultaneously.
- A proactive, resourceful and solutions-focused approach.
- Excellent proficiency in Microsoft Office and collaboration tools.
- Comfortable working independently and as part of a team.
- Personal Attributes
- Professional, discreet and trustworthy.
- Calm and composed under pressure.
- Highly organised and methodical.
- Positive, adaptable and flexible.
- Naturally proactive and able to anticipate needs.
- Passionate about delivering exceptional client service.
- Comfortable working in a fast-moving agency environment.
- Success in This Role
Success will mean
- The CEO and Senior Leadership Team are exceptionally well supported.
- Client projects are delivered efficiently and professionally.
- Stakeholders receive an outstanding level of service.
- Project information, documentation and actions are consistently accurate and up to date.
- Risks and issues are identified and resolved before they become problems.
- The business operates smoothly and effectively as a result of your support.
- Additional Information
- This is a hybrid role combining office-based and remote working.
- The role will involve regular travel across London and Essex, with occasional travel elsewhere in the UK.
- Flexible working arrangements are available.
- This role offers an excellent opportunity to join a growing agency and develop into a long-term position following the initial fixed-term contract.
If you are highly organised, thrive on variety, enjoy working with senior leaders and want to contribute to projects that create real impact across the UK, we would love to hear from you.
- Work Location: Hybrid remote in Essex
Executive Assistant (Part-time) in Chelmsford employer: Millbank
Millbank is an excellent employer, offering a supportive work environment in Wrexham that prioritises professional development and employee wellbeing. With a focus on comprehensive maintenance support for advanced machinery, employees benefit from ongoing training opportunities and a culture that values teamwork and innovation, making it a rewarding place to grow your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Part-time) in Chelmsford
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like Millbank.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to Millbank in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Executive Assistant (Part-time) in Chelmsford
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to Millbank through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of Millbank. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for Millbank’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at Millbank
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with Millbank. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
