At a Glance
- Tasks: Manage project documentation and ensure accuracy throughout the project lifecycle.
- Company: Leading engineering consultancy with a focus on major infrastructure projects.
- Benefits: Permanent role with opportunities for career growth and development.
- Other info: Inclusive workplace committed to diversity and accessibility.
- Why this job: Play a key role in impactful projects while honing your document control skills.
- Qualifications: Five years' experience in document control or information management required.
Are you an experienced Document Controller looking to play a key role on major UK infrastructure and engineering projects? Do you have a strong background in document control, records management and maintaining audit-ready project information within a regulated environment? Can you confidently manage document workflows, EDMS platforms and stakeholder information requirements across complex projects?
An exciting permanent opportunity has arisen for a Document Controller to join a leading engineering consultancy supporting major infrastructure and capital delivery programmes. This role offers the opportunity to take ownership of project information and document control processes, ensuring critical project documentation remains accurate, controlled and accessible throughout the project lifecycle.
Your duties and responsibilities will be:
- Manage the receipt, distribution, tracking and archiving of project documentation, ensuring all records remain accurate, controlled and readily accessible.
- Administer electronic document management systems, maintaining document workflows, permissions, revision control and information governance standards.
- Coordinate document review and approval processes, monitoring progress and supporting the timely resolution of workflow issues.
- Produce document control reports, maintain registers and track key performance indicators to support project governance and compliance.
- Act as a key point of contact for project information management, providing support and guidance to internal teams, clients and delivery partners.
You will have the following qualifications and experience:
- A minimum of five years' experience in document control, records management or information management within construction, engineering, infrastructure, energy, defence or other regulated sectors.
- Strong understanding of document numbering systems, revision control, metadata management and records governance principles.
- Experience using Electronic Document Management Systems (EDMS), such as SharePoint, Aconex, Asite, ProjectWise, Teamcenter or similar platforms.
- Proven ability to support major projects while maintaining accurate document registers, workflow controls and audit-ready records.
- Strong Microsoft Office skills, excellent attention to detail and the ability to work effectively with multidisciplinary project teams.
If you're seeking a new opportunity and think you have the skills and experience we are looking for, then apply now or contact Emma Chambers.
Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.
We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.
Millbank operates as both an Employment Agency and an Employment Business.
Document Controller employer: Millbank Holdings
Millbank Holdings Ltd is an exceptional employer, recognised as one of the UK's Best Big Companies to Work For, offering a dynamic work environment where no two days are the same. With a strong commitment to employee growth and a collaborative culture, you will have the opportunity to enhance your skills while working on diverse site services equipment in a supportive and inclusive atmosphere. The company prioritises safety and continuous improvement, ensuring that you can thrive in your role as a Site Services Engineer.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Millbank Holdings, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Millbank Holdings.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Millbank Holdings
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
