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- Tasks: Support daily office operations and coordinate marketing materials.
- Company: Join Mileway, Europe's leader in last-mile logistics real estate with a diverse team.
- Benefits: Enjoy a flexible work environment and in-house learning opportunities.
- Why this job: Be part of a fast-paced, international culture that values growth and sustainability.
- Qualifications: Previous office management or marketing experience; strong communication skills required.
- Other info: This role is based in Glasgow and requires in-office work five days a week.
The predicted salary is between 28800 - 43200 £ per year.
Mileway is looking for a dynamic and service-minded Office Manager who will be supporting the day-to-day running of our Glasgow office. The Office Manager will be responsible for organizing and coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Further, the Office Manager will provide functional support to the local teams, as well as being a key player in supporting the creation and improvement of marketing material for our properties.
The ideal candidate will be a multitasker, able to work independently with little or no supervision, well organized, flexible and who enjoys the administrative challenges of supporting an office of diverse people.
What You’ll Do:
- Providing day to day administrative support to the Regional Director and wider team
- Ensuring the office is well organized and presentable for staff and visitors
- Managing all office contracts and renewals
- Managing enquiries that come through to the office by phone or email
- Preparing and working on the marketing material for any available property, including organizing photography, pricing, preparing and posting on Rightmove and website listings, site plans and brochures
- Ensuring a good standard of all marketing outputs
- Managing all current live listings through Mileway's CMS tool
- Managing all marketing trackers with high attention to detail
What You’ll Bring:
- Previous office management, marketing or secretarial experience
- A team player who is willing to get involved and have a hands-on approach
- Good communication skills, both spoken and written
- A proactive mindset and being willing to take the initiative
- Proficient in Microsoft Excel, Word, PowerPoint and Outlook
- Experienced with SharePoint and CMS is preferred but not essential
While we embrace a flexible approach to work, this role requires working from the office five days a week.
Office Manager employer: Mileway
Contact Detail:
Mileway Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with Mileway's values: Drive, Trust, Grow, Together. During your interactions, whether in interviews or networking, demonstrate how your personal values align with theirs. This will show that you are not just a fit for the role, but also for the company culture.
✨Tip Number 2
Research the last-mile logistics real estate sector and understand the challenges and opportunities it presents. Being knowledgeable about industry trends will allow you to engage in meaningful conversations and showcase your enthusiasm for the role.
✨Tip Number 3
Network with current or former employees of Mileway on platforms like LinkedIn. Ask them about their experiences and any tips they might have for someone applying for the Office Manager position. This insider knowledge can give you an edge during the application process.
✨Tip Number 4
Prepare to discuss specific examples from your past experience that highlight your organisational skills and ability to multitask. The role requires managing various tasks simultaneously, so being able to articulate your relevant experiences will be crucial in demonstrating your suitability.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, marketing, or administrative roles. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and hands-on approach. Mention specific examples of how you've successfully managed office tasks or marketing materials in the past.
Showcase Communication Skills: Since good communication skills are essential for this role, ensure your application is clear and well-structured. Pay attention to grammar and spelling to make a strong impression.
Highlight Technical Proficiency: If you have experience with Microsoft Office, SharePoint, or CMS tools, be sure to mention it. This will show that you have the technical skills needed for the role.
How to prepare for a job interview at Mileway
✨Show Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to keep things organised. Prepare examples of how you've successfully managed office administration in the past, highlighting your multitasking abilities and attention to detail.
✨Communicate Effectively
Good communication is key in this role. Be ready to discuss how you handle enquiries and manage relationships with both staff and visitors. Practise clear and concise responses to common interview questions to showcase your verbal skills.
✨Familiarise Yourself with Marketing Tools
Since the role involves preparing marketing materials, brush up on any relevant tools or software, especially Microsoft Excel and CMS systems. If you have experience with SharePoint, be sure to mention it, as it could set you apart from other candidates.
✨Embrace a Proactive Mindset
Mileway values initiative, so come prepared with examples of times when you've taken the lead on projects or improved processes. This will show that you're not just a team player but also someone who can drive positive change in the office.
