Head of Facilities and OHS

Part of the Facilities and OHS team, the Head of Facilities and OHS is a strategic and innovative role at Migrant Help. You will provide comprehensive, effective and efficient support to Migrant Help and Clear Voice, its managers and all personnel on estates, security, health and safety matters that affect the Organisation or its workforce. You will act as the organisation’s lead competent person for Health and Safety as defined by the Management of Health and Safety at Work Regulations 1999. You will ensure that Migrant Help complies with all current legislation / approved codes of practice and guidance in relation to the management of premises and health and safety provisions.

If you have demonstrable experience supporting a wide range of stakeholders with health and safety best practices with the ability to lead and motivate a team, and are looking for an exciting role that makes a difference, we’d love to hear from you!

Role responsibilities

• Develop and manage an estates and premises strategy for MH – based on legislation, regulation and MH business requirements.
• Working with the Sustainability Manager, develop and implement an Environmental, Social & Governance (ESG) Policy for Migrant Help.
• Ensure the timely review of our Health and Safety Strategy and policies and work to embed a Safety Culture.
• Ensure the timely review of Fire Safety policies and Evacuation and Lockdown procedures across our offices.
• Develop and review Business Continuity and Disaster Recovery plans for our offices and client accommodation units – in collaboration with the Chief of Staff & Director of Technology & Transformation.
• Lead and advise on physical security, working alongside the Head of Technology and Information Security Manager in regularly reviewing and monitoring our security measures.
• Lead on maintaining the Occupational Health and Safety Management System for ISO45001.
• Oversight of and management of all leases, licenses and insurances etc where it relates to premises/offices for Migrant Help staff. Liaise with Finance and Commercial departments as appropriate.
• Procure our offices, premises and client accommodation as required ensuring that we comply with regulation and legislation in terms of Health and Safety and good/best practice standards.
• Procure fixtures and fittings for our offices, premises and client accommodation as required to meet our obligations as employers and housing providers.
• Lead on and manage the accounting and tracking of non-technology assets.
• Manage the necessary estates and facilities contracts as required to ensure that front line services operate efficiently this to include maintenance, repairs and cleaning etc and maintain the standards kept within the contract.
• Oversee the provision of utilities contracts in line with our Environmental Management policy seeking to reduce energy and waste costs across the organisation.
• Ensure legal compliance by supporting Local Managers in producing all Premises/Health and Safety Risk Assessments as required on a timely basis. Work with them to implement any actions within those areas.
• Manage the Facilities/Estate budget within annually agreed parameters set by Migrant Help and its subsidiaries.
• Ensure the safety of all staff within their working environment. This to range from supporting managers in the provision of DSE Assessments, home visits for home workers and other Health and Safety assessments through to the provision of suitable personal alarm systems for lone workers.
• Work with People & Culture (P&C) to ensure that all staff training is compliant with the law/regulation as required.

The experience and skills you need

• Educated to Degree level (or equivalent) with a formal Health & Safety Accreditation/ Qualification.
• Up-to-date knowledge of all relevant Health & Safety legislation.
• Proven experience in writing H&S Statements; associated policies and procedures; RIDDOR reporting and other regulatory areas.
• Demonstrable experience of conducting risk assessments and accidents/incident investigations completely aligned to the HSE standards of best practice and legal timeframes.
• Demonstrable experience of accurately and successfully advising Managers on a wide range of Facilities and Health & Safety related matters (local and organisational).
• Ability to collect, analyse and disseminate Health and Safety data for KPI purposes.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process therefore:

• This post is subject to a Disclosure and Barring Service (DBS) check therefore applicants must:
• Be able to provide documents to show their right to work in the UK (such as Passport, work visa, settled status document, certificate of registration, naturalisation as a British citizen, Biometric Residence Permit etc.)
• Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment.

About Migrant Help

Migrant Help is a leading charity that has been established for over 60 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.

At Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work.

These are some of the benefits we offer

• Our working week is 35 hours per week offering flexibility and work life balance.
• Enhanced family friendly provisions.
• Employees will gain an extra day annual leave per year to a maximum of 39 days, including bank holidays (pro-rata).
• Option to buy or sell up to 5 days of annual leave.
• Access to Perkbox, an employee rewards and benefits platform with over 9,000 deals and discounts, a range of free perks, employee wellbeing support and other additional employee benefits and recognitions.
• Migrant Help offers employees a non-contributory pension scheme. Migrant Help pays 8% worth of employee salary into the pension scheme.

How to apply

To apply for this role, please click on the 'use this link to apply' button and complete the online application form attaching a copy of your CV and cover letter.

Selection Criteria

Your application will be assessed against the job description and person specification, which can be found via the above link, we therefore recommend you review both before you apply.

We encourage applications from disabled people by offering them an interview if they meet the minimum criteria for the job.

Please note this vacancy may close early depending on applications received.

As part of your role, it is important you operate within Migrant Help’s values: Protection, Diversity, Equality, Partnership, Innovation and Excellence.

Migrant Help is proud to be an equal opportunities employer.