Administrative Officer - Woodburn Primary School - MID07687

Woodburn Primary is a large and well-established community focussed primary school that serves the Woodburn area of Dalkeith. Following an extension completed in October 2024, the school gained 9 classrooms, a STEM room, additional gym hall, improved outdoor play spaces and a multi-use games area. In January 2025, the school also gained a Complex Needs Provision. Woodburn is committed to providing a safe, nurturing and supportive learning environment for all. We strive to equip our children with the skills they will require to become Successful learners, Confident Individuals, Independent Learners and Responsible Citizens. We place considerable value on trust, respect, nurture, equality and equity.

As a Grade 5 Office Administrative Officer, the successful post holder will lead the office team consisting of an Office Administrative Assistant (Grade 4) and two Office Support Assistants (Grade 2). They must be able to manage a busy school office environment, prioritising a wide range of tasks and supporting the School Leadership Team.

Educational:

• Essential: Educated to HNC or SVQ3 level in business administration or related subject and extensive experience working in an administrative role, managing a team, scheduling/monitoring work.
• It is essential the jobholder has competency in literacy and numeracy skills, such as an education to Higher standard including passes in Mathematics and English, or equivalent.

Experience:

• Essential Skilled in the use of Microsoft Office suite, Word, Excel, Outlook.
• Knowledge of and experience in using education/financial databases.
• Considerable previous office experience, preferably in an education environment, demonstrating supervisory, organisation, budgetary and communication skills is essential.
• Experience of managing a busy office environment and supervising staff.
• Ability to prioritise and organise a range of tasks.
• Effective written and verbal communication skills.
• Customer Service and/or reception experience.
• Previous financial operational and/or budget management experience.

PVG Membership (Children)

• Desirable Previous experience in developing and implementing new ways of working including implementing new systems and procedures utilising new technology.

Requirements:

• This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.
• Successful candidates will require PVG Scheme membership for Regulated Work with Children.
• You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you.

Additional Information:

• If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email the Recruitment Team at recruitment@midlothian.gov.uk stating the post reference number.
• Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian.
• As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations.
• Thank you for your patience in this matter.
• If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child you are eligible for a guaranteed interview if you meet the essential criteria for the post.