At a Glance
- Tasks: Coordinate meetings and take minutes for care experienced young people in Children Services.
- Company: Join Midlothian Council, dedicated to transforming community services.
- Benefits: Permanent position with a competitive salary and supportive work environment.
- Other info: Flexible working hours and opportunities for career growth.
- Why this job: Make a real difference in the lives of young people while developing your skills.
- Qualifications: HNC/SVQ3 in business studies or equivalent experience required.
The predicted salary is between 30619 - 30619 £ per year.
We are looking for an enthusiastic team player who has minute taking experience to co-ordinate meetings for our care experienced young people within Children Services. The role will involve either working with the practice teams or family centred care team who oversee our registered services for fostering and adoption.
Educational:
- Essential: The Jobholder requires a minimum qualification to HNC/ SVQ3 level in business studies, office management or administration or an acceptable equivalent qualification and/or extensive demonstrative experience to this level in one of the identified disciplines would be an acceptable alternative.
Experience:
- Essential: To be competent in the role the Jobholder must have good interpersonal skills and knowledge of the various systems and software including Microsoft packages. S/he must also have previous experience of working to strict deadlines, co-ordinating and taking minutes and producing complex documents. S/he must also be able to type at speed.
- Desirable: An understanding of the services the Council provides to the community and the relevant regulatory frameworks associated with this would also be desirable.
CLOSING DATE: Thursday 4th June 2026
INTERVIEW DATE: Friday 12th, Monday 15th and Wednesday 17th June 2026
Position Title: Statutory Meeting Co-ordinator
Directorate: Children, Young People and Partnerships
Location: Eskdaill Court
Contract Status: Permanent
Hours of Work: 36 hours per week
Working Pattern: Monday to Thursday 0900 - 1700, Friday 0900 - 1530
Weeks per year: 52
Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale. Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £30,619.22 per annum.
Responsibilities:
Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a disclosure check for all employees who can access official information. The fee for this PSN Disclosure check will be met by you.
Please note that Disclosure Scotland has changed the way certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.
Additional Information:
If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email recruitment@ to discuss with a member of the Recruitment Team stating the post reference number.
Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.
If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.
Minute-Taking & Statutory Meetings Coordinator in Kilmarnock employer: Midlothian Council
Midlothian Council is an excellent employer, offering a supportive work culture that prioritises the well-being and development of its employees. With a commitment to transforming services for care-experienced young people, the role of Minute-Taking & Statutory Meetings Coordinator provides meaningful opportunities for professional growth while contributing to the community. Employees benefit from a structured work schedule, competitive salary, and the chance to make a real difference in the lives of those they serve.
StudySmarter Expert Advice🤫
We think this is how you could land Minute-Taking & Statutory Meetings Coordinator in Kilmarnock
✨Tip Number 1
Get to know the company! Research Midlothian Council and understand their values and services. This will help you tailor your responses during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your minute-taking skills! Since this role requires you to coordinate meetings and take minutes, try simulating a meeting with friends or family. This will boost your confidence and help you demonstrate your skills effectively.
✨Tip Number 3
Network like a pro! Connect with current or former employees of Midlothian Council on LinkedIn. They can provide insights about the work culture and might even give you tips for your interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you’re proactive and serious about landing the job.
We think you need these skills to ace Minute-Taking & Statutory Meetings Coordinator in Kilmarnock
Some tips for your application 🫡
Show Off Your Minute-Taking Skills:Make sure to highlight your experience in minute-taking in your application. We want to see how you've successfully coordinated meetings in the past, so share specific examples that showcase your skills!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. We love seeing candidates who understand what we do and how they can contribute to our team.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured documents that are easy to read, especially since you'll be producing complex documents in this role!
Apply Through Our Website:Remember to apply through our website for the best chance of getting noticed! It’s the easiest way for us to keep track of your application and ensure it gets to the right people.
How to prepare for a job interview at Midlothian Council
✨Know Your Minute-Taking Skills
Make sure you can confidently discuss your minute-taking experience. Prepare examples of how you've effectively captured key points in meetings and produced clear, concise documents. This will show that you understand the importance of accurate record-keeping.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of Microsoft packages and any other software mentioned in the job description. Being able to demonstrate your proficiency during the interview will give you an edge, especially when discussing how you manage deadlines and produce complex documents.
✨Understand the Council's Services
Take some time to research the services provided by Midlothian Council, particularly those related to children and young people. Showing that you have a grasp of their mission and regulatory frameworks will highlight your commitment to the role and the community.
✨Practice Your Interpersonal Skills
Since this role requires good interpersonal skills, think about how you can showcase these during the interview. Prepare to discuss situations where you've successfully collaborated with teams or communicated effectively with stakeholders, as this will demonstrate your ability to work well in a team environment.
