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- Tasks: Support the Executive Director with diary management, logistics, and high-level administrative tasks.
- Company: Join Midland Heart, a dynamic housing organisation focused on making a difference.
- Benefits: Enjoy a supportive workplace with opportunities for career growth and development.
- Why this job: Be the right hand to a senior leader and help shape our corporate plan.
- Qualifications: Experience as a Personal Assistant and strong communication skills are essential.
- Other info: We value diversity and are committed to creating an inclusive environment.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for an exceptional Personal Assistant to provide comprehensive and confidential support to our Executive Director of Property Services. As the right hand to the Executive Director, you will play a critical support role in ensuring the smooth running of a fast-paced and dynamic team, helping drive our new corporate plan “Tenants at Heart”.
Responsibilities
- Manage the Executive Director's complex diary, ensuring meetings are well-prepared and organise related logistics, including venue bookings, hospitality and materials.
- Provide high-level administrative support, including managing, delivering and reviewing reports, research, and confidential information with discretion.
- Act as the Executive Director's point of contact, handling enquiries, correspondence, and following up on actions.
- Prepare briefing notes, agendas, minutes, and follow-up actions for Steering Groups, Board and Committee Member meetings.
Ideal Candidate
- Significant experience as an Executive or Personal Assistant, providing high-level support to senior leaders (Director level or above), clearly evidenced within employment history.
- Relevant qualification in Business Administration (HND level or above) or equivalent professional experience, demonstrated through formal qualifications or career progression.
- Proven experience managing complex diaries, competing priorities, and high-volume workloads, with clear examples of supporting senior stakeholders in fast-paced environments.
- Demonstrated experience handling confidential and sensitive information with discretion, alongside strong written and verbal communication skills evidenced through stakeholder engagement or cross-organisational working.
Application Requirements
Please note – we require both a CV and covering letter in order to consider your application for this role. Your covering letter should highlight your interest in the role, as well as any relevant experience or achievements.
About Midland Heart
We are one team working together for our tenants. A large, ambitious housing organisation providing people with an affordable place to call home. We value people from all walks of life and strive to create an inclusive environment where you can grow your career and make an impact. We expect a lot from our people, but in return, you will find a supportive and rewarding workplace where great people thrive.
Interested?
Please scroll below for a full Role Profile. To apply, please register on our candidate portal and submit a comprehensive CV and cover letter (maximum two pages), clearly outlining how you meet the requirements of this role and highlighting your career achievements. Applications close at midnight on Sunday 22nd February 2025. Please be advised however, that we reserve the right to close application prior to this date, dependent on the volume of applications that we receive.
We are proud to be a Disability Confident Employer. Please feel free to contact us if you would like to discuss any adjustments you might need in order to be successful in this role.
PA to Executive Director of Property Services in Birmingham employer: Midland Heart
Contact Detail:
Midland Heart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Executive Director of Property Services in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the property services sector and let them know you're on the lookout for a PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since Midland Heart is all about putting tenants first, think about how your skills align with their mission and be ready to share examples that showcase your experience in supporting senior leaders.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to handle enquiries and correspondence with finesse. Try mock interviews with friends or family to get comfortable articulating your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Make sure your CV and cover letter are tailored to highlight your relevant experience and achievements, especially those that demonstrate your ability to manage complex diaries and sensitive information.
We think you need these skills to ace PA to Executive Director of Property Services in Birmingham
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to express your genuine interest in the role and highlight any relevant experience or achievements that align with the job description. We want to see your personality come through!
Tailor Your CV: Don’t just send out the same CV for every application. Tailor it to showcase your experience as a Personal Assistant, especially your skills in managing complex diaries and handling confidential information. We love seeing how you fit into our team!
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and keep your points concise. We appreciate well-structured applications that get straight to the point without unnecessary fluff.
Apply Through Our Website: Make sure to apply through our candidate portal! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at Midland Heart
✨Master the Diary Management
Since managing a complex diary is a key part of the role, make sure to prepare examples of how you've successfully handled similar tasks in the past. Be ready to discuss your strategies for prioritising meetings and ensuring everything runs smoothly.
✨Showcase Your Discretion
Handling confidential information is crucial for this position. Think of specific instances where you've dealt with sensitive data and how you ensured its confidentiality. This will demonstrate your trustworthiness and professionalism.
✨Prepare for Stakeholder Engagement
As the point of contact for the Executive Director, you'll need strong communication skills. Prepare to discuss how you've effectively engaged with stakeholders in previous roles. Bring examples of how you’ve managed correspondence and followed up on actions.
✨Craft a Compelling Cover Letter
Your cover letter is your chance to shine! Make it personal and relevant to the role. Highlight your interest in the position and any achievements that align with the responsibilities outlined in the job description. This will set you apart from other candidates.
