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- Tasks: Support a dynamic team in managing commercial properties and ensuring smooth operations.
- Company: Join a privately-owned real estate investment company with a family-oriented culture.
- Benefits: Competitive salary, hands-on experience, and opportunities for professional growth.
- Other info: Enjoy a collaborative environment with diverse responsibilities and career advancement potential.
- Why this job: Make a real impact in property management while developing valuable skills.
- Qualifications: Experience in property administration and strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Step into a broad, hands-on property administration role with a privately-owned real estate investment company and family office.
This office-based position provides critical operational support to a dedicated team of Commercial Property Surveyors. You will take ownership of the day-to-day administrative running of a commercial portfolio, handling everything from occupier liaison and service charge administration to property inspections and minor contractor management.
Key Responsibilities- Supporting the Commercial Property Surveyors with daily operations, responding directly to occupier queries, and maintaining essential property records such as the Terrier and Lease Events Tracker.
- Assisting with the full lifecycle of service charge management, which includes preparing budgets, conducting quarterly expenditure reviews, and assisting with year-end reconciliations.
- Tracking rent payments, updating the Arrears Summary document, and processing approved invoices and purchase orders.
- Conducting quarterly inspections of service charge properties, identifying where repairs or improvements are required, and issuing approved inspection reports.
- Arranging minor works by obtaining quotes, ensuring contractors supply correct documentation (like RAMS), and inspecting the works before releasing payment.
- Maintaining accurate and up-to-date compliance records across the portfolio, covering fire alarms, gas, electrics, and legionella.
- Prior experience in property administration, ideally within a commercial real estate or surveying environment.
- Strong organisational skills with the ability to manage multiple moving parts, from contractor documentation to lease records.
- A proactive approach to problem-solving and occupier communication.
£30,000 - £35,000 per annum. Fully office-based.
Property Administrator employer: Middleton Jones
Contact Detail:
Middleton Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your hands dirty with some practical experience. If you can, volunteer or take on internships related to property administration. This not only boosts your CV but also gives you real-world insights that can impress potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of service charge management and property compliance. Be ready to discuss how you've handled similar tasks in the past, as this will show you're the right fit for the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team in the property sector.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous property administration roles and any relevant achievements to show us you’re the right fit for our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about property administration and how your background aligns with our needs. Keep it concise but engaging, and don’t forget to mention why you want to join us at StudySmarter.
Show Off Your Organisational Skills: Since this role involves juggling multiple tasks, give us examples of how you’ve successfully managed various responsibilities in the past. Whether it’s handling service charge management or coordinating inspections, we want to see your organisational prowess!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to be part of the StudySmarter family!
How to prepare for a job interview at Middleton Jones
✨Know Your Property Basics
Brush up on your knowledge of property administration, especially in a commercial context. Familiarise yourself with terms like service charge management and lease records, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you managed multiple tasks or handled complex documentation. This role requires juggling various responsibilities, so demonstrating your skills here will impress the interviewers.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving skills. Prepare scenarios where you successfully resolved issues, particularly in occupier communication or contractor management. This will show that you can handle the proactive approach they’re looking for.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics or how they measure success in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.