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- Tasks: Support a team of Commercial Property Surveyors in managing a diverse property portfolio.
- Company: Join a dynamic, privately-owned real estate investment company with a family-oriented culture.
- Benefits: Competitive salary, hands-on experience, and opportunities for professional growth.
- Other info: Office-based role with a supportive team and exciting challenges.
- Why this job: Gain valuable experience in property administration while making a real impact.
- Qualifications: Experience in property administration and strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Step into a broad, hands-on property administration role with a privately-owned real estate investment company and family office.
This office-based position provides critical operational support to a dedicated team of Commercial Property Surveyors. You will take ownership of the day-to-day administrative running of a commercial portfolio, handling everything from occupier liaison and service charge administration to property inspections and minor contractor management.
Key Responsibilities
- Supporting the Commercial Property Surveyors with daily operations, responding directly to occupier queries, and maintaining essential property records such as the Terrier and Lease Events Tracker.
- Assisting with the full lifecycle of service charge management, which includes preparing budgets, conducting quarterly expenditure reviews, and assisting with year-end reconciliations.
- Tracking rent payments, updating the Arrears Summary document, and processing approved invoices and purchase orders.
- Conducting quarterly inspections of service charge properties, identifying where repairs or improvements are required, and issuing approved inspection reports.
- Arranging minor works by obtaining quotes, ensuring contractors supply correct documentation (like RAMS), and inspecting the works before releasing payment.
- Maintaining accurate and up-to-date compliance records across the portfolio, covering fire alarms, gas, electrics, and legionella.
What You Bring
- Prior experience in property administration, ideally within a commercial real estate or surveying environment.
- Strong organisational skills with the ability to manage multiple moving parts, from contractor documentation to lease records.
- A proactive approach to problem-solving and occupier communication.
Salary & Details
£30,000 - £35,000 per annum. Fully office-based.
Property Administrator in Northampton employer: Middleton Jones
Contact Detail:
Middleton Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator in Northampton
✨Tip Number 1
Network like a pro! Reach out to people in the property sector, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Understand their values and recent projects so you can tailor your answers to show you're a perfect fit. We want you to shine!
✨Tip Number 3
Practice common interview questions related to property administration. Think about scenarios where you've demonstrated strong organisational skills or problem-solving abilities. We believe in showcasing your experience effectively!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for the role and the company. Let’s get you that Property Administrator position!
We think you need these skills to ace Property Administrator in Northampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your property administration experience and any relevant achievements that show you can handle the responsibilities of the role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Property Administrator role. Share specific examples of how you've successfully managed similar tasks, like service charge management or contractor liaison.
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, consider including a section in your application that showcases how you've effectively managed multiple projects or tasks in the past. We love seeing how you keep everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Middleton Jones
✨Know Your Property Basics
Brush up on your knowledge of property administration, especially in a commercial context. Familiarise yourself with key terms like service charge management and lease records, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or maintained accurate records. This role requires juggling various responsibilities, so demonstrating your skills here is crucial.
✨Be Proactive in Problem-Solving
Think of specific instances where you tackled challenges head-on, particularly in property management. Employers love candidates who can show initiative and resolve issues efficiently, so be ready to share your experiences.
✨Engage with Occupier Communication
Since this role involves liaising with occupiers, practice how you would handle common queries or concerns. Being able to communicate effectively and empathetically will set you apart, so consider role-playing potential scenarios with a friend.