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- Tasks: Support a team of Commercial Property Surveyors in managing a diverse commercial portfolio.
- Company: Join a dynamic, privately-owned real estate investment company with a family-oriented culture.
- Benefits: Competitive salary, hands-on experience, and a supportive team environment.
- Other info: Fully office-based role with opportunities for professional growth.
- Why this job: Gain valuable property administration skills while making a real impact in the commercial real estate sector.
- Qualifications: Prior experience in property administration and strong organisational skills are essential.
The predicted salary is between 30000 - 35000 £ per year.
Step into a broad, hands-on property administration role with a privately-owned real estate investment company and family office.
This office-based position provides critical operational support to a dedicated team of Commercial Property Surveyors. You will take ownership of the day-to-day administrative running of a commercial portfolio, handling everything from occupier liaison and service charge administration to property inspections and minor contractor management.
Key Responsibilities- Supporting the Commercial Property Surveyors with daily operations, responding directly to occupier queries, and maintaining essential property records such as the Terrier and Lease Events Tracker.
- Assisting with the full lifecycle of service charge management, which includes preparing budgets, conducting quarterly expenditure reviews, and assisting with year-end reconciliations.
- Tracking rent payments, updating the Arrears Summary document, and processing approved invoices and purchase orders.
- Conducting quarterly inspections of service charge properties, identifying where repairs or improvements are required, and issuing approved inspection reports.
- Arranging minor works by obtaining quotes, ensuring contractors supply correct documentation (like RAMS), and inspecting the works before releasing payment.
- Maintaining accurate and up-to-date compliance records across the portfolio, covering fire alarms, gas, electrics, and legionella.
- Prior experience in property administration, ideally within a commercial real estate or surveying environment.
- Strong organisational skills with the ability to manage multiple moving parts, from contractor documentation to lease records.
- A proactive approach to problem-solving and occupier communication.
£30,000 - £35,000 per annum. Fully office-based.
Property Administrator in Daventry employer: Middleton Jones
Contact Detail:
Middleton Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator in Daventry
✨Tip Number 1
Network like a pro! Reach out to people in the property sector, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Understand their values and recent projects so you can tailor your answers and show them you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Property Administrator, you'll be liaising with occupiers and contractors. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find the right role and submit your application directly. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Property Administrator in Daventry
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight any previous experience in property administration, especially if it's in a commercial real estate setting. We want to see how your background aligns with the role and how you can support our team of Commercial Property Surveyors.
Be Organised: Since this role involves managing multiple tasks, demonstrate your strong organisational skills in your application. Use examples that showcase how you've successfully juggled various responsibilities in the past – it’ll show us you’re up for the challenge!
Communicate Clearly: Effective communication is key in this role, so make sure your application reflects that. Whether it’s responding to occupier queries or liaising with contractors, we want to see that you can convey information clearly and professionally.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Middleton Jones
✨Know Your Property Basics
Brush up on your knowledge of property administration, especially in a commercial context. Familiarise yourself with terms like service charge management and lease records, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you managed multiple tasks or handled complex documentation. Being able to demonstrate this will show that you're ready for the fast-paced nature of the role.
✨Be Proactive in Problem-Solving
Think of scenarios where you successfully resolved issues, particularly in property management. This could involve dealing with occupier queries or managing contractor relationships. Showing your proactive approach will impress the interviewers.
✨Prepare Questions About the Role
Have a few thoughtful questions ready about the day-to-day responsibilities or the team you'll be working with. This shows your genuine interest in the position and helps you assess if it's the right fit for you.