Work Placement Administrator

The Work Placement Administrator provides essential administrative and clerical support to the Placement Team, ensuring the smooth coordination, monitoring, and delivery of student work placements. The role includes maintaining accurate databases, supporting quality assurance processes, tracking attendance, managing DBS/CSCS requirements, and contributing to wider departmental administration. The post holder plays a key part in supporting the College’s commitment to Equality, Diversity, Quality, and Health & Safety.

Key Responsibilities

• Maintain and update databases, spreadsheets, and tracking systems relating to student work placements.
• Monitor and report student attendance/absence and follow up on non‑attendance during placements.
• Provide clerical and administrative support for placement quality procedures and documentation.
• Manage and support the DBS and CSCS card processes for placement students.
• Set up and maintain efficient clerical systems to support Placement Coordinators and wider team operations.
• Work flexibly across the department, supporting general administrative duties as required.

Skills, Knowledge & Expertise

• Strong IT skills, including confident use of spreadsheets, databases, and word processing software.
• Excellent administrative, organisational, and filing skills, with the ability to prioritise tasks and work under pressure.
• Good interpersonal skills, able to communicate effectively with students, staff, and external partners.
• Commitment to Equality & Diversity, Quality standards, and maintaining confidentiality and professionalism.
• Ability to work flexibly and as part of a team, adapting to changing departmental needs.
• Desirable: Interest in developing office IT systems and contributing to continuous quality improvement.

Why Join Us?

• Secretarial or Administration qualifications at Level 2/3 (or to be working towards if the candidate is an Apprentice).
• Grade 4 or above in Maths and English (or equivalent).
• Excellent word processing skills.
• A high degree of IT literacy, particularly in the use of spreadsheets and database packages.
• Good range of administrative/filing skills.
• Ability to prioritise and work under pressure.
• Good people skills and the ability to relate to a wide range of people (students and staff).
• Awareness and commitment to College’s Equality and Diversity Ethos.
• Team player.
• Flexibility in terms of working day (some evening work may be necessary).
• An interest and commitment to development of IT practices within the office – Desirable.
• An interest and commitment to quality standards – Desirable.

Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre‑employment checks, including an enhanced DBS check and satisfactory references. All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974.

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.

Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.