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- Tasks: Support the construction team with admin tasks and data management.
- Company: Join Middlesbrough College, a leading education provider in the North East.
- Benefits: Enjoy flexible hours, health perks, and generous annual leave.
- Why this job: Make a real impact on student experiences while developing your skills.
- Qualifications: Level 3 Business Administration qualification and strong IT skills required.
- Other info: Great career progression opportunities in a supportive environment.
The predicted salary is between 9549 - 9985 £ per year.
Department: Construction
Reporting to: Senior Administrator/Coordinator
Salary: £9,549 - £9,985 per annum, actual salary
Annual Leave: 30 days per annum plus bank holidays (pro rata)
Contractual hours: 15 hours per week (2 days)
Basis: Part time, Permanent
Pension: NEST
Location: Middlesbrough College Main Campus, TS2 1AD
The Role
We are seeking a highly organised and proactive Administrator to support the Directorate with a wide range of administrative and data-related tasks. In this role, you will assist Associate Directors with the preparation of college reports, implement data-checking systems for learner records, and liaise with parents, carers, and external services to arrange learner meetings while maintaining Pro-Solution diary entries and individual learning plans. You will support Attendance Officers by managing attendance queries and communications, carry out confidential work using Word, Excel and Access, and design and maintain departmental databases. The role also includes managing centralised filing systems, coordinating departmental returns in line with College financial, HR and quality procedures, assisting HR with recruitment via Access, and supporting the administration of enrolment planning and processing. This is an excellent opportunity for someone who thrives in a fast-paced environment and is confident managing varied administrative responsibilities.
Key Responsibilities
- Assist the Associate Director’s with preparation of college reports.
- Implement a data check system relating to learner record documentation to include enrolment, transfer, withdrawal and completions.
- Liaise with parents, carers and external services to arrange learner meetings.
- Maintain clerical support on Pro-Solution Diary and maintenance of learner individual learning plan.
- Support the Attendance Officers with learner attendance, including liaising with parents, carers and learners by answering calls and dealing with queries.
- Carry out all confidential work using Word, Excel and Access for Directorate Staff as required and to have knowledge of electronic systems and files for documentation and storage.
- Design and maintain department databases and software programmes.
- Set up and maintain the centralised and standardised Directorate filing systems, including programme files, confidential learner files.
- Co-ordinate departments returns in line with the College’s Financial, HR and Quality procedures.
- Assist the HR department via Access recruitment service.
- Assist with the administration of enrolment planning and processing.
Skills, Knowledge & Expertise
- Minimum Level 3 Business Administration qualification
- Grade C or above in Maths and English (or equivalent).
- Evidence of up-to-date CPD
- Excellent organisational and communication skills
- Excellent word processing skills.
- Highly motivated and able to work on own initiative.
- A high degree of IT literacy, particularly in the use of Microsoft office applications.
- Excellent range of administrative skills.
- Ability to always prioritise work.
- Good interpersonal skills and the ability to relate to a wide range of people (students and staff).
- Ability to maintain accurate and confidential records
- Awareness and commitment to College’s Equality and Diversity Ethos.
- Team player and flexible approach to working pattern at all times.
- Confident and friendly attitude.
- Commitment to excellence.
Please see the person specification for full details.
Why Join Us?
- Substantial annual leave entitlement plus holiday purchase scheme.
- Health & Wellbeing; free gym membership, 24/7 counselling for you and your family
- Family-friendly policies: flexible hours and a supportive work environment
- Employee Assistance Programme (EAP): confidential support including counselling, legal and financial advice.
- Professional development: extensive training, mentoring, and career progression opportunities
- Funded CPD opportunities, regular staff development training, and paid volunteering days
- Access to discounted hair and beauty treatments at our onsite salon.
- College benefit scheme – College Extras: Up to 15% cashback at top retailers & restaurants
- Discounted gift cards for big brands
- Home & tech upgrades via salary sacrifice
- Cycle to Work scheme
- Coming soon: EV leasing
- Discounted onsite car parking.
To learn more about working at Middlesbrough College, please visit our Work For Us page.
For further details and to discuss the role in more detail, please contact Carolyn Moore, Senior Administrator, C.Moore@mbro.ac.uk
Are you ready to make your mark? If you’re looking to join a team that cares about their staff wellbeing, values their personal development and works with them to have a positive impact on student experience, come to Middlesbrough College!
About Middlesbrough College
Middlesbrough College is a leading provider of education and training in the North East, offering A-levels, vocational courses, apprenticeships, and degree-level qualifications. With state-of-the-art facilities and a commitment to staff development, we’re proud to create opportunities for learners and colleagues alike, fostering an environment where everyone can grow, thrive, and make a real difference.
Our Vision, Mission and Values
Across our campus and community, Middlesbrough College is driven by a clear vision, mission, and values that not only shape what we do for students—but also make us a great place to work, grow, and thrive.
Safeguarding Our Students
Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974.
Right to work
Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.
Recruitment Process
Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.
Equality & Diversity
Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.
Construction and Engineering Administrator (Part time) employer: Middlesbrough College Group
Contact Detail:
Middlesbrough College Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Construction and Engineering Administrator (Part time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and engineering sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the college and its values. Show us you’re not just another candidate; demonstrate how you align with our mission and can contribute to our community.
✨Tip Number 3
Practice your communication skills! As an administrator, you’ll be liaising with various stakeholders. Being clear and confident in your conversations will set you apart from the rest.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Middlesbrough College.
We think you need these skills to ace Construction and Engineering Administrator (Part time)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role is all about being organised, give examples of how you've managed multiple tasks or projects in the past. We want to see that you can juggle responsibilities like a pro!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Avoid fluff and make sure every sentence adds value. We appreciate clarity and directness!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Middlesbrough College Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the role. Familiarise yourself with terms like 'data-checking systems' and 'learner records'. This will help you speak confidently about how your skills align with what they need.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your work and maintained accuracy in your records.
✨Communicate Clearly
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to rehearse common interview questions with a friend to ensure you can express your ideas well, especially when discussing liaising with parents and external services.
✨Be Proactive and Friendly
The job description mentions a 'confident and friendly attitude'. During the interview, showcase your proactive nature by asking insightful questions about the team and the college's culture. This will demonstrate your enthusiasm for the role and your ability to fit into their environment.