At a Glance
- Tasks: Manage office operations and support the Managing Director in a dynamic environment.
- Company: Join a growing company that values talented individuals and teamwork.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Other info: Fast-paced role with opportunities for growth and development.
- Why this job: Be the backbone of the office and make a real impact on daily operations.
- Qualifications: Experience in office management, strong leadership, and excellent organisational skills.
Special talented people are the key to our client's success. Due to growth, we are looking to complement their existing management team with the role of Office Manager / Assistant to MD. Reporting to the Managing Director, you will work closely with the MD and will be responsible for the smooth running of the office.
Main duties:
- Managing information uploads, downloads and reports, including but not limited to comments, discussions, voting, creation of folders, information linking, reports for Client meetings
- Managing the requirements for document control on projects to ensure implementation and compliance
- Collecting, collating, filing and archiving of management system records and project documents
- Assisting with the production of monthly commercial and operational reports both external and internal
- Meeting, greeting and being the initial point of contact for all visitors
- Being the first point of contact for all enquiries, taking responsibility for the call and ensuring all relevant customer details are recorded appropriately
- Reviewing, implementing and maintaining policies and procedures
- Procurement to include developing and managing supplier relationships and negotiation of prices and agreements
- Ensuring office efficiency by managing the office team and providing leadership and training where necessary
- Overseeing the day-to-day activities of the office to include allocation and management of workload for staff
- Managing all correspondence to include emails and letters
- Implementing and maintaining filing systems ensuring documents and correspondence are documented and easily retrievable
- Purchase of office consumables
- General ad-hoc PA support to the Directors to include email management, arranging appointments and meetings and administration support
- Overseeing the maintenance of all office equipment ensuring breakdowns are kept to a minimum and being the main point of contact to raise any problems with third party support
- Audio dictation and copy typing, preparing letters, memos, emails, heads of terms, various reports
- Ensuring all documentation is correctly filed and signed
- Ensuring compliance and consistency in the use of key procedures
- Assisting in project work
- Providing IT support to the office to include ordering of IT equipment and basic IT enquiries
- Maintaining the telephone system and internal telephone list
- Recording annual leave forms for staff and updating calendar
- Overseeing all scanning and archiving of files
Skills and Qualifications:
- Extensive experience working as an Office Manager
- Management and leading of office teams to include the accurate monitoring of workload
- Document control experience
- Procurement experience to include negotiation of contracts
- Strong time-management skills
- Calm in approach with the ability to work in a highly demanding, fast-paced working environment
- Advanced level in Microsoft Office
- Qualification in business administration would be desirable
- Experience of track record developing internal systems and processes
Office Manager / Assistant to MD in Preston employer: MIDAS Specialist Recruitment
As an Office Manager / Assistant to the MD in Preston, you will thrive in a dynamic and supportive work environment that values your contributions and fosters professional growth. The company offers competitive salaries, opportunities for leadership development, and a collaborative culture where talented individuals are recognised as the cornerstone of success. With a focus on efficiency and innovation, you'll enjoy unique advantages such as direct involvement in strategic projects and the chance to shape office operations while working closely with the Managing Director.
Contact Details:
MIDAS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / Assistant to MD in Preston
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like MIDAS Specialist Recruitment.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like MIDAS Specialist Recruitment.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager / Assistant to MD in Preston
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to MIDAS Specialist Recruitment.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of MIDAS Specialist Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at MIDAS Specialist Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with MIDAS Specialist Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at MIDAS Specialist Recruitment, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for MIDAS Specialist Recruitment could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at MIDAS Specialist Recruitment as they’re likely seeking a candidate who can enhance their workplace culture.
