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- Tasks: Manage clinic bookings and provide top-notch administrative support to the healthcare team.
- Company: Join Mid Cheshire Hospitals NHS Foundation Trust, a leading healthcare provider in the region.
- Benefits: Enjoy competitive pay, job security, and opportunities for professional growth.
- Other info: Be part of a supportive team in a dynamic healthcare environment.
- Why this job: Make a real difference in patient care while developing your organisational skills.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 29970 - 36483 £ per year.
We are seeking a highly organised and proactive Clinic Coordinator to deliver a high‑quality, confidential administrative service in support of the Support Manager and Service Manager. The post holder will proactively manage clinic bookings and appointments, including making recommendations and implementing any authorised changes to clinic templates to ensure best use of capacity and compliance with national targets. The Clinic Coordinator will be expected to organise their workload and co‑ordinate their activities in conjunction with, and supervised by, the Assistant Support Manager to ensure an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.
Responsibilities:
- Provide a comprehensive administration service, including support for the Service Manager/Support Manager.
- Cancel/reinstate clinics once requests have been validated.
- Monitor requests to and confirmations received from Bookwise.
- Request waiting list clinics and update medical staff once approved.
- Completion and distribution of job plans for Locum Consultants.
- Monitoring and maintaining clinics (including Trench/WLI) in conjunction with on‑call rotas and Allocate system.
- Maintain constructive relationships with others, within and across divisions and externally to improve the effectiveness and efficiency of services to patients.
- Be fully conversant with all required electronic systems for correspondence, clinic management and room booking (and retrieval of results, including obtaining information using the Internet).
- Support the Division to analyse and act on information to proactively manage and maintain relevant NHS targets.
Governance:
- Maintain systems and processes to establish and maintain effective communication, and confidentiality of information.
- Assist with the maintenance of systems and processes to continually monitor standards (e.g., benchmarking, audit) and implement action plans to improve quality of services.
- Contribute to the development and implementation of policies, procedures and guidelines related to own service.
- Ensure compliance with Trust policies, procedures and guidelines, taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care.
Managerial / Leadership:
- Support the Support Managers/Service Manager by ensuring that clinics are requested/cancelled in accordance with requests received.
- Maintain systems and processes to promote, monitor and maintain a healthy, safe and secure working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation and reporting any concerns.
Clinic Coordinator | Mid Cheshire Hospitals NHS Foundation Trust in Crewe employer: Mid Cheshire Hospitals
Contact Detail:
Mid Cheshire Hospitals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinic Coordinator | Mid Cheshire Hospitals NHS Foundation Trust in Crewe
✨Tip Number 1
Network like a pro! Reach out to current employees at Mid Cheshire Hospitals NHS Foundation Trust on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by practising common questions related to clinic coordination. Think about how you’d manage bookings and handle conflicts. We want you to shine!
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've successfully managed workloads or improved processes in previous roles. We love a proactive approach!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Mid Cheshire Hospitals.
We think you need these skills to ace Clinic Coordinator | Mid Cheshire Hospitals NHS Foundation Trust in Crewe
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Clinic Coordinator role. Highlight your organisational skills and any relevant experience in managing appointments or administrative tasks. We want to see how you can fit into our team!
Showcase Your Initiative: In your application, give examples of times when you've taken the initiative to improve processes or solve problems. This is key for us, as we need someone who can proactively manage clinic bookings and make recommendations.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make your skills and experiences stand out. We appreciate straightforward communication, especially in a role that requires effective administration.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Mid Cheshire Hospitals
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clinic Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing clinic bookings and maintaining effective communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Clinic Coordinator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured efficiency, as this will resonate well with the interviewers.
✨Demonstrate Initiative
The job requires someone who can exercise initiative. Think of instances where you've proactively solved problems or improved processes in previous roles. Be ready to discuss these examples during the interview to illustrate your ability to take charge and support your team effectively.
✨Familiarise Yourself with NHS Standards
Understanding NHS policies and procedures is essential for this role. Brush up on relevant guidelines and standards that apply to clinic management and patient care. Being able to discuss these during your interview will show that you're prepared and committed to maintaining high-quality service.