At a Glance
- Tasks: Support executive leaders with admin tasks, scheduling, and event coordination.
- Company: Join MicroSourcing, a leading offshore managed services provider in the Philippines.
- Benefits: Enjoy competitive pay, healthcare from day one, and flexible work arrangements.
- Other info: Experience a collaborative culture with exciting company events and activities.
- Why this job: Be part of a diverse team that values your unique contributions and offers growth opportunities.
- Qualifications: 0-2 years in admin roles; fresh grads with internships are welcome!
The predicted salary is between 40500 - 49500 £ per year.
Discover your 100% YOU with MicroSourcing!
Location: Eastwood, BGC, and Two Ecom
Work Setup & Shift: Hybrid | Dayshift
Why Join MicroSourcing? You'll have:
- Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Key Responsibilities:
- General Executive & Administrative Support: Assist ELT members with day-to-day administrative tasks, including calendar updates, schedule reminders, and drafting basic correspondence. Help coordinate local transport, travel bookings, and hotel reservations based on provided guidelines and leadership schedules. Maintain digital files, record management systems, and confidential ELT documents with strict confidentiality.
- Expense & Liquidation Assistance: Collect, organize, and compile receipts and billing documents for ELT monthly expense reports. Encode financial data into expense management templates and assist in following up on reimbursement submissions and liquidations.
- Meeting & Event Coordination: Handle room reservations, catering requests, and basic audio-visual/tech setup for internal leadership meetings and events. Assist in preparing meeting rooms, printing pre-read materials, and taking basic notes or action items during team alignments.
- Attendance & Schedule Monitoring: Track and log ELT attendance, leave applications, and out-of-office schedules to keep internal calendars updated. Consolidate leadership schedules to assist cross-functional teams in knowing executive availability.
- Purchasing & Corporate Token Procurement: Coordinate with internal procurement and external vendors to source corporate tokens, giveaways, client gifts, and executive awards. Assist in creating purchase requisitions (PRs), tracking purchase orders (POs), and ensuring on-time delivery of ordered items.
Qualifications & Requirements:
- Experience: 0 to 2 years of experience in an administrative, secretarial, or support role (Fresh graduates with strong internship credentials in a corporate setting are welcome to apply).
- Education: Bachelor's degree in Business Administration, Office Management, Communications, or any related field.
- Technical Skills: Basic to intermediate proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Communication: Good written and verbal English communication skills for professional interaction with leaders and internal stakeholders.
- Core Competencies: Strong organizational skills and keen attention to detail. Willingness to learn corporate procurement, expense, and reservation systems. High level of discretion and trustworthiness when handling confidential information. Ability to follow instructions closely and proactively ask clarifying questions.
About MicroSourcing:
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines. Our commitment to 100% YOU MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
Executive Administrative Assistant (Executive Leadership Team Support) in Eastwood employer: MicroSourcing
MicroSourcing is an exceptional employer that prioritises your growth and well-being, offering competitive rewards, comprehensive healthcare from day one, and a vibrant work culture that celebrates diversity. Located in Eastwood, Quezon City, you'll enjoy a collaborative environment with ample opportunities for career advancement and work-life harmony, making it an ideal place to thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant (Executive Leadership Team Support) in Eastwood
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like MicroSourcing.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like MicroSourcing.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Administrative Assistant (Executive Leadership Team Support) in Eastwood
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to MicroSourcing.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of MicroSourcing. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at MicroSourcing
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with MicroSourcing, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at MicroSourcing, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for MicroSourcing could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at MicroSourcing as they’re likely seeking a candidate who can enhance their workplace culture.
