Recruiting Coordinator - Microsoft AI

Join to apply for the Recruiting Coordinator - Microsoft AI role at Microsoft. Come build community, explore your passions and do your best work at Microsoft. This opportunity will allow you to bring your aspirations, talent, potential and excitement for the journey ahead. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique, beautiful, and powerful products that will change lives. We are proud of what we build, how we build it, and that our products will define the AI era. It’s a time of huge change in the AI landscape, and this role will put you right in the heart of it.

In Microsoft’s Global Talent Acquisition organization, our mission is to engage and hire people who empower the planet. We believe that when recruiting experiences reflect the value and diversity of talented people, everyone can achieve more. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI GTA Squad. This role is ideal for someone who thrives in a fast‑paced environment, excels at multitasking, and demonstrates unwavering attention to detail. We are seeking someone who leads with care and empathy, gains energy from coaching and developing others, thrives in a collaborative environment, and embraces continued improvement. If you are self‑driven, adaptable to ambiguity, and passionate about working in agile ways, we want to hear from you.

As a Recruiting Coordinator, you will play a key role in shaping the candidate experience and supporting our mission to attract top talent. In this role, you’ll help accelerate the growth of the MAI division by delivering a seamless hiring process and partnering closely with recruiting teams. You’ll collaborate with executive office staff, remove roadblocks, and make informed decisions to keep objectives on track.

You are a great fit for this role if you:

• Thrive in dynamic, high‑growth environments where agility and adaptability are key to success.
• Love working in a startup‑like culture within a global tech leader—where speed, experimentation, and innovation drive every day.
• Are passionate about AI and eager to help build the teams shaping the future of human‑AI collaboration.
• Embrace ambiguity with confidence, act decisively, and bring energy and creativity to driving innovation.
• Communicate with clarity and precision, ensuring alignment across stakeholders.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Interview Scheduling: Coordinate and manage high‑volume interview scheduling across multiple time zones, ensuring accuracy and timeliness.
• Align Stakeholder Availability: Coordinate calendars across multiple participants, confirm interview details, and handle rescheduling promptly when needed.
• Partner Across Teams: Work closely with recruiters to support internal and external hiring efforts, and collaborate with hiring managers to maintain a seamless process.
• Maintain Accurate Records: Track interview stages in recruiting systems, update status promptly, and follow up on feedback to keep the process moving.
• Ensure Compliance & Efficiency: Collaborate with recruiters and hiring managers to uphold company standards while driving an efficient, candidate‑focused experience.
• Candidate Experience: Deliver a professional, welcoming, and empathetic experience for all candidates throughout the hiring process.

Qualifications

• 2+ years in recruiting coordination, HR, or administrative roles (high‑volume scheduling experience preferred).
• Proficiency in scheduling tools and applicant tracking systems.

Preferred Qualifications

• Bachelor’s Degree in Human Resources, Business, Liberal Arts, Computer Science, Engineering, or related field.
• 1+ year of experience in interview scheduling for technical roles (e.g., software engineering, data science, AI), ensuring timely coordination across candidates and hiring teams.
• Startup experience with a track record of adapting quickly, managing competing priorities, and implementing efficient workflows in evolving business environments.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.