Administrative Assistant (contract) in Reading

We are a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected, you will be employed by AGS and not a Microsoft employee.

Role Overview

Microsoft’s Applied Sciences team is seeking a dynamic, energetic, and highly organized administrative professional. This role is ideal for a self-starter who thrives in a fast-paced, ever-evolving environment and consistently delivers high-quality results. The successful candidate will bring exceptional attention to detail, strong organizational capabilities, and the ability to manage multiple priorities. You will support senior leaders by handling a wide range of administrative responsibilities while balancing competing deadlines, projects, and stakeholder needs. This position requires a high level of professionalism, sound judgment, and discretion when managing sensitive and confidential information. The ideal candidate is adaptable, proactive, and comfortable navigating ambiguity while maintaining efficiency under pressure.

Responsibilities

• Operate in a variety of capacities working with senior leaders and their teams, demonstrating excellence in administrative functions.
• Prepare meeting materials for senior leaders.
• Procure goods and services – order hardware, peripherals, office supplies, reference materials, facility requests, and new-hire setup.
• Onboard and offboard – perform end-to-end setup for new hires and vendors.
• Manage shipping models for the team domestically and internationally.
• Oversee space management and office moves.
• Maintain alias management – manage distribution lists, security groups, and Teams channels.
• Plan morale activities – work with the morale committee to drive team morale events in a hybrid work environment.
• Partner with support staff across the organization to ensure consistent experiences.
• Manage domestic and international travel logistics, trip preparation, and expense reporting.
• Juggle multiple priorities, projects, and stakeholders simultaneously; handle high-pressure situations; work with sensitivity and discretion on confidential information.

Qualifications

• Remain composed, organized, and focused in a fast-paced environment while adapting to diverse work styles.
• Strong planning, organizational, time-management, and problem-solving skills.
• Minimum 1 year of experience supporting senior leaders or executives in a dynamic, high-growth environment.
• Proficiency in Microsoft Office Suite, particularly Windows and Excel.
• Exceptional attention to detail with the ability to meet tight deadlines and work independently.
• Excellent written and verbal communication skills, with a proven ability to handle highly sensitive information with discretion and confidentiality.
• Proactive mindset with a collaborative, team-oriented approach.
• Demonstrated commitment to delivering excellent customer service with a positive, can-do attitude.
• Ability to perform light physical tasks, including lifting up to 25 pounds.

Additional Details

• Location: Reading, England
• Duration: Until 30 June 2027
• Shift Timings: Monday-Friday (business hours)
• Pay Range: £110/day to £120/day (PAYE)
• Weekly Schedule: 40 hours