Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Role Summary
Microsoft AI is hiring an experienced Executive Business Partner (Executive Assistant) to support two senior leaders based in London: the MAI Futures Lead and the Product Lead - Models.
Additional Details
Location: London (Regent Street)
Working Model: 4 days office / 1day WFH
Contract End Date : 6 December 2027
Pay Range: £185 - £208 / Daily (PAYE)
Weekly Schedule: 40 hours
Key Responsibilities
Executive Support
- Manage multiple complex calendars and competing priorities
- Coordinate meetings across international time zones
- Prepare agendas, briefing documents, and meeting materials
- Protect executive time and proactively resolve scheduling conflicts
Meeting & Project Coordination
- Organize leadership meetings and reviews
- Capture meeting notes and key actions
- Track follow-ups and ensure stakeholders complete commitments
- Monitor deadlines and escalations
Travel & Events
- Manage complex international and domestic travel arrangements
- Coordinate visas, itineraries, accommodations, and logistics
- Plan offsites, leadership events, seminars, and team gatherings
- Support executives during travel when required
Financial Administration
- Process expenses and reimbursements
- Support purchase orders and SOW administration
- Maintain budget trackers and documentation
- Ensure compliance with company processes
Stakeholder Management
- Communicate with senior leaders, internal teams, and external partners
- Draft emails and executive communications
- Represent leadership professionally and confidentially
- Build trusted relationships across the business
Team Contribution
- Share administrative best practices
- Mentor junior administrative professionals
- Improve operational processes and efficiency
Must-Have Skills
Executive Support Experience
- 5+ years supporting senior executives, directors, VPs, or equivalent leaders
Advanced Calendar Management
- Managing extremely busy executive calendars
- Prioritization and conflict resolution
- Multi-time-zone scheduling
Travel Management
- Complex international travel planning
- Visa and documentation coordination
- Executive travel support
Organizational Skills
- Managing multiple priorities simultaneously
- Strong attention to detail
- Excellent follow-through and accountability
Communication
- Professional written and verbal communication
- Comfortable interacting with senior stakeholders
- High discretion and confidentiality
Administrative Operations
- Expense management
- Budget tracking
- Purchase order or procurement administration
Nice-to-Have Skills
- Experience in AI, technology, SaaS, or startup environments
- Prior Microsoft experience
- Experience supporting highly technical executives
- Event planning and large-scale offsite coordination
- Mentoring administrative staff
- Process improvement initiatives
- Experience supporting multiple executives simultaneously
Experience Level Guidance
- 5-10+ years of Experience
As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
Pay Rate Range
185 - 208 GBP daily
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Administrative Assistant 4 (contract) employer: Microsoft
At Microsoft, we pride ourselves on being an exceptional employer, particularly for the role of AI Business Solution Sales Manager. Our culture is rooted in innovation, inclusivity, and continuous learning, providing employees with ample opportunities for professional growth while working in a dynamic, fast-paced environment. With a strong focus on collaboration and customer success, our team members are empowered to make a meaningful impact, supported by industry-leading resources and a commitment to employee development.
