At a Glance
- Tasks: Support senior leaders with calendar management, travel coordination, and meeting organisation.
- Company: Join Allegis Global Solutions, supporting Microsoft in a dynamic AI environment.
- Benefits: Gain valuable experience in a fast-paced tech setting with a focus on professional growth.
- Other info: Embrace a culture of diversity, equity, and inclusion while working with top professionals.
- Why this job: Be at the heart of innovation while enhancing your administrative skills.
- Qualifications: 5+ years of executive support experience and strong organisational skills.
The predicted salary is between 36000 - 44000 £ per year.
London, England, United Kingdom (On-site) Contract (8 months 26 days) Published 2 days ago
Role Summary
Microsoft AI is hiring an experienced Executive Business Partner (Executive Assistant) to support two senior leaders based in London: Product Lead - Models. This person will manage complex calendars, travel, meetings, expenses, events, and executive communications in a fast-moving AI organization. The ideal candidate is highly organized, proactive, calm under pressure, and experienced supporting senior executives in a dynamic environment.
Key Responsibilities
- Executive Support
- Manage complex executive calendars across multiple time zones
- Prioritise meetings and resolve scheduling conflicts
- Prepare agendas, briefing materials, and meeting documentation
- Meeting Management
- Coordinate meetings and leadership reviews
- Capture notes and action items
- Track deliverables and follow up with stakeholders
- Travel & Events
- Organise domestic and international travel
- Manage visas, itineraries, and travel logistics
- Coordinate offsites, leadership events, and seminars
- Process expenses and reimbursements
- Manage purchase orders and Statements of Work (SOWs)
- Assist with budget tracking and compliance processes
- Stakeholder Management
- Draft leadership communications
- Interface with senior executives and cross-functional teams
- Represent leaders professionally and confidentially
- Team Contribution
- Share administrative best practices
- Support and mentor other administrative professionals
- Drive process improvements and efficiency initiatives
Must-Have Skills
- 5+ years supporting senior executives, directors, VPs, or equivalent leaders
- Experience managing highly dynamic executive calendars
- Extensive domestic and international travel booking experience
- Visa and itinerary management
- Expense management
- Purchase orders and reimbursement processes
- Meeting coordination and action tracking
- Ability to interact confidently with senior leadership
- Ability to manage multiple priorities simultaneously
- Strong attention to detail
- Excellent follow-through
- Proactive, adaptable, resilient, high emotional intelligence
- Discreet with confidential information
Nice-to-Have Skills
- Experience supporting executives in technology companies
- Experience working in AI, software, engineering, or product organisations
- Familiarity with Microsoft Office suite
- Experience supporting multiple executives simultaneously
- Event planning experience
- Experience mentoring junior administrative professionals
Experience Level Guidance
Ideal Experience: 5-10+ years as:
- Executive Assistant
- Executive Business Partner
- Senior Administrative Assistant
- Chief of Staff Assistant
- Executive Operations Coordinator
End Date - 30 June 2027
Weekly Schedule: 40 hours
As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognise that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
Administrative Assistant 3 (contract) in London employer: Microsoft Corporation
At Microsoft AI, we pride ourselves on being an exceptional employer, particularly for those passionate about health technology and artificial intelligence. Our inclusive work culture fosters collaboration and innovation, providing ample opportunities for professional growth while working on transformative products that impact millions. Located in the UK, our team enjoys competitive compensation, comprehensive benefits, and a commitment to employee well-being, making it a rewarding place to advance your career.
