Office Manager - Maternity Cover

At Microman Computer Support, we are looking for a proactive and detail-oriented Office Manager to work as part of our growing, friendly, and dynamic team. We require an experienced colleague to join our team on a fixed-term 12-month contract to cover maternity leave, with the potential to extend at the end of the fixed term.

About Us:

Microman is a managed IT services provider that also offers on-site technical solutions such as network infrastructure installation, CCTV, audio-visual solutions, and in-building cellular boosters.

Job Description and Duties:

This role is crucial in ensuring the efficient operation of the business. Your responsibilities will extend across all areas of the business: accounts, people policies, operations, project planning, and implementation.

There will be a handover and training period with the incumbent employee, allowing us to work together and highlight where your strengths align with the required responsibilities. Further training or sharing of responsibilities may take place during or after this period.

1. Manage the office to ensure it runs smoothly and efficiently.
2. Provide a first point of contact to all customers, suppliers, and contractors. Communicate professionally across all platforms: email, telephone, WhatsApp, Skype, and Microsoft Teams.
3. Manage communications between internal and external stakeholders and foster strong working relationships.
4. Maintain records of all work, coordinate and manage the company calendar and schedules. Organise calls and meetings and take meeting minutes.
5. Check in with team members on the progress of works and keep an overview of the status of all tasks. Keep accurate and up-to-date records of all work completed for invoicing purposes and generate month-end invoices.
6. Provide administrative support and prepare correspondence. Manage travel and accommodation bookings, process expenses, and organise files.
7. Provide administrative support to the Company Director.
8. Maintain internal databases.
9. Complete project works including planning materials required for each job and calculating costs to ensure projects are delivered on budget.
10. Carry out accounts responsibilities such as ensuring Xero is maintained and provide a point of contact for all customer account requests.
11. Collate staff time sheets and calculate monthly overtime to allow payroll to be processed.

About You:

We are looking for an experienced and highly organised candidate who will work as an integral part of a small business that values its employees.

1. Experience in a similar office management role is essential.
2. You must be proficient in managing multiple priorities while maintaining discretion and confidentiality.
3. Exceptionally well organised, with a structured approach, attention to detail, and a collaborative spirit.
4. Excellent written and verbal communication skills.
5. Demonstrable ability to manage multiple tasks efficiently and meet deadlines.
6. Able to work independently on projects from conception to completion, thriving under pressure.
7. High proficiency in MS Office (Word, Excel, Outlook).
8. Full UK driving licence.
9. Experience using Xero accounting software is preferred.

Personal Attributes:

1. Proactive and able to work independently.
2. Team player with strong interpersonal skills.
3. Capable of thriving in a fast-paced environment, managing calmly and adapting to the changing needs of the business.
4. Trustworthy and reliable.

What’s on Offer:

1. Company Pension
2. Private Medical Insurance upon successful completion of probationary period.
3. Hybrid Working – Option to work from home two days a week after three months.
4. Company Phone and Laptop, Home Office Setup.

This is a reposting; previous applicants need not apply.

Job Types:

Full-time, Temp to perm

Pay:

£30,000.00-£35,000.00 per year

Schedule:

Monday to Friday

Seniority level:

Mid-Senior level

Employment type:

Full-time

Industries:

Computers and Electronics Manufacturing

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