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- Tasks: Join our team as an Office Manager, ensuring smooth operations and managing communications.
- Company: Microman Computer Support provides managed IT services and technical solutions.
- Benefits: Enjoy 30 days annual leave, hybrid working options, and private medical insurance.
- Why this job: Be part of a friendly team, gain valuable experience, and thrive in a dynamic environment.
- Qualifications: Experience in office management, strong communication skills, and proficiency in MS Office required.
- Other info: This is a maternity cover role with potential for extension; apply by 24/02/2025.
The predicted salary is between 30000 - 35000 £ per year.
At Microman Computer Support we are looking for a proactive and detail-oriented Office Manager to work as part of our growing, friendly and dynamic team. We require an experienced colleague to join our team on a fixed term 12-month contract. This is to cover maternity leave with the potential to extend at the end of the fixed term.
About Us:
Microman are a managed IT services provider who also provide on-site technical solutions such as network infrastructure installation, CCTV, Audio Visual and in-building cellular boosters.
Job Description and Duties:
This role is crucial in ensuring the efficient operation of the business. Your responsibilities will extend across all areas of the business; accounts, people policies, operations, project planning and implementation.
There will be a handover and training period with the incumbent employee. This will allow us to work together and highlight where your strengths align with the required responsibilities. Further training or sharing of responsibilities may take place during or after this period.
· Manage the office to ensure it runs smoothly and efficiently.
· Provide a first point of contact to all customers, suppliers and contractors. Communicate professionally across all platforms; email, telephone, WhatsApp, Skype and Microsoft Teams.
· Manage communications between internal and external stakeholders and foster strong working relationships.
· Maintain records of all work, coordinate and manage the company calendar and schedules. Organise calls and meetings and take meeting minutes.
· Check in with team members on the progress of works and keep an overview of the status of all tasks. Keep accurate and up to date records of all work completed for invoicing purposes and generate month-end invoices.
· Provide administrative support and prepare correspondence. Manage travel and accommodation bookings, process expenses and organise files.
· Provide administrative support to the Company Director.
· Maintain internal databases.
· Complete project works including planning materials required for each job and calculating costs to ensure projects are delivered on budget.
· Carry out accounts responsibilities such as ensuring Xero is maintained and provide a point of contact for all customer account requests.
· Collate staff time sheets and calculate monthly overtime to allow payroll to be processed.
About You:
We are looking for an experienced and highly organised candidate who will work as an integral part of a small business that really values its employees.
· Experience in a similar office management role is essential.
· You must be proficient in managing multiple priorities while maintaining discretion and confidentiality.
· Exceptionally well organised, with a structured approach, attention to detail and a collaborative spirit.
· Excellent written and verbal communication skills.
· Demonstrable ability to manage multiple tasks efficiently and meet deadlines.
· Able to work independently on projects from conception to completion, thriving under pressure.
· High proficiency is MS Office (Word, Excel, Outlook).
· Full, UK driving licence.
· Experience using Xero accounting software is preferred.
Personal Attributes:
· Proactive and able to work independently.
· Team player with strong interpersonal skills.
· Capable of thriving in a fast-paced environment, managing calmly and adapting to the changing needs of the business.
· Trustworthy and reliable.
What’s on Offer:
· 30 Days Annual Leave
· Company Pension
· Private Medical Insurance upon successful completion of probationary period.
· Hybrid Working – Option to work from home two days a week after three months.
· Company Phone and Laptop, Home Office Setup.
This is a reposting, previous applicants need not apply.
Job Types: Full-time, Temp to perm
Contract length: 12 months
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- Free parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
- Application deadline: 24/02/2025
Office Manager - Maternity Cover employer: Microman Computer Support Ltd
Contact Detail:
Microman Computer Support Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - Maternity Cover
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Xero and MS Office. Being able to demonstrate your proficiency in these applications during the interview will set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing multiple priorities and tasks. Prepare examples of how you've successfully handled similar responsibilities in previous roles, as this will show that you can thrive in a fast-paced environment.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and professionally. Consider role-playing common scenarios you might encounter, such as handling customer inquiries or coordinating with team members.
✨Tip Number 4
Research Microman Computer Support and understand their services and company culture. This knowledge will help you tailor your responses during the interview and demonstrate your genuine interest in becoming part of their team.
We think you need these skills to ace Office Manager - Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in office management and showcases your organizational skills. Use specific examples that demonstrate your ability to manage multiple priorities and maintain discretion.
Craft a Strong Cover Letter: Write a cover letter that reflects your proactive nature and attention to detail. Mention how your previous experiences align with the responsibilities listed in the job description, particularly in managing communications and maintaining records.
Highlight Relevant Skills: Emphasize your proficiency in MS Office and any experience with Xero accounting software. Mention your excellent written and verbal communication skills, as these are crucial for the role.
Show Enthusiasm for the Role: In your application, express your excitement about joining a friendly and dynamic team. Highlight your ability to thrive in a fast-paced environment and your commitment to supporting the company's operations effectively.
How to prepare for a job interview at Microman Computer Support Ltd
✨Show Your Proactivity
Demonstrate your proactive nature by sharing examples of how you've taken initiative in previous roles. Highlight specific situations where you identified a problem and implemented a solution without being asked.
✨Highlight Your Organizational Skills
Since the role requires exceptional organizational skills, prepare to discuss your methods for managing multiple tasks and priorities. Bring examples of tools or systems you use to stay organized and efficient.
✨Communicate Effectively
As the first point of contact for customers and suppliers, strong communication skills are essential. Practice articulating your thoughts clearly and professionally, and be ready to provide examples of how you've successfully managed communications in past roles.
✨Familiarize Yourself with Xero
If you have experience with Xero accounting software, be prepared to discuss it. If not, take some time to familiarize yourself with its basic functions, as this will show your willingness to learn and adapt to the company's needs.
