Facilities Management Coordinator in Nottingham

At Microlise, we are looking for a proactive and experienced Facilities Management Coordinator to join our team! In this role, you would have demonstrable hands-on practical maintenance skills to manage the operational efficiency of our UK sites.

As a Facilities Management Coordinator, you will be responsible for executing day-to-day planned and reactive maintenance and line managing the Housekeeping and Security teams to ensure the coordination of facilities services and security protocols. A key focus in your role will be delivering site improvement projects and ensuring building compliance.

What you will be doing:

• Responsible for the management and development of the dedicated housekeeping staff and security.
• Manage team performance, scheduling, and service delivery to ensure high standards of site security and cleanliness.
• Responsible for executing and managing day-to-day scheduled and minor reactive maintenance tasks across UK sites for efficiency, ensuring minimal disruption to business operations.
• Responsible for performing minor repairs and managing the maintenance of the building fabric, utility services (electrical, plumbing, basic HVAC checks), and structural assets.
• Responsible for coordinating and managing all site grounds activity, including external landscaping, parking areas, and boundary upkeep.
• Responsible for monitoring site assets and buildings to ensure conformity to current and relevant legislation and management systems.
• Responsible for the management and evaluation of Service Level Agreements (SLAs) linked to site assets and contracts, ensuring contractors meet performance and quality standards.
• Responsible for controlling and managing all contractors and sub-contractors on-site, including the issuance of permits and overseeing activity until the return to normal service.
• Responsible for monitoring and tracking the allocated Facilities budget, identifying areas for cost savings and efficiency improvements.
• Responsible for creating and maintaining auditable reporting systems for facilities activities and performance metrics.
• Responsible for managing physical and electronic security across each site, including CCTV, intruder alarms, and physical access control systems.
• Access Control Administration: Responsible for the maintenance and administration of site access controls for employees, contractors, and visitors.
• Responsible for executing Facilities improvement plans, with a focus on environmental performance.
• Waste Management: Responsible for implementing Closed Loop thinking to reduce waste and maximise recycling opportunities across all sites.

What we're looking for:

• Demonstrable experience in a Facilities or Caretaking role.
• Line management experience and proven ability to lead and develop a small, multi-disciplined team (Housekeeping/Security).
• Proven hands-on practical experience in executing minor building maintenance, repairs, and upkeep (e.g., decorating, basic plumbing, minor electrical fixes).
• Good working knowledge of Facilities Compliance and Best Practices, particularly related to building services and maintenance.
• Proven experience in managing external service contracts/SLAs.
• Strong understanding of waste management standards and Environmental Aspects.
• Proficiency in Microsoft Office Suite and experience using facilities management software systems.
• Clean driving license.

It would be advantageous if you have:

• A recognised Trade skill/Apprenticeship or Engineering qualification.
• A recognized Facilities Management qualification (e.g., IWFM).

Why Microlise?

• Proudly Midlands-based, Microlise has been operating for over thirty years, and recently became a Publicly Listed Company with shares trading on the London Stock Exchange.
• Full support and training to ensure you are well equipped to succeed in your role.
• Access to our salary sacrifice EV Car Scheme - payments are made before tax and other contributions, so saving you money, whilst doing your bit for the environment!
• Great Place to Work certified.
• Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more!
• 25 days holiday, excluding bank holidays, increasing with service.
• Invested in employee health and well-being with over 20 mental health first aiders in the business.
• Employee Assistance Programmes.
• Free Costco membership, 20% off EE mobile and line rental, and other local discounts.
• Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards.
• Free Microlise Cresswell Racing Tickets, support British Superbikes.
• Executive Box at Motorpoint Arena Nottingham.

Recruitment Process

For successful candidates, interviews will take place whilst the advert is still live; so don't delay getting your application in!

Recruitment Agencies

Whilst we make every effort to directly source candidates for our live roles, we do have a very small, preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers.