Human Resources Administrator in Reading

Are you a highly organised HR Administrator who enjoys variety, detail and keeping people processes running smoothly?

Mi Ci M is looking for a proactive HR Administrator to join our Reading HQ and support a busy HR function working across multiple projects, legal entities and European locations.

This is a fantastic opportunity for someone who thrives in a fast-paced, project-led environment and takes pride in delivering accurate, professional support to employees, managers and candidates.

What you’ll be doing

• Preparing, issuing and tracking employment contracts, offer letters and onboarding documentation accurately and efficiently.
• Maintaining HR templates and ensuring the correct project, entity, location, salary, benefits and reporting details are captured.
• Coordinating with HR, Payroll, Finance, Commercial and project teams to gather information and keep actions moving.
• Managing new starter administration, including right-to-work checks, references, personal details, payroll inputs, benefits information and onboarding packs.
• Keeping employee records, HR systems, trackers and files accurate, compliant and up to date.
• Supporting onboarding logistics for employees joining projects in the UK and across Europe.
• Tracking contract status, outstanding information, start dates and key HR actions, escalating risks or delays where needed.
• Assisting with employee lifecycle administration, including changes to terms, extensions, transfers, mobility paperwork and compliance documentation.
• Supporting work permit and visa application administration by gathering documentation, tracking progress and keeping stakeholders informed.
• Providing proactive administrative support to the Head of HR, including meeting preparation, action tracking, document formatting, filing and follow-up.
• What we’re looking for
• Previous experience in an HR Administrator, HR Assistant, People Administrator or similar role.
• Strong attention to detail, with the ability to prepare accurate contracts, offer letters and onboarding documentation.
• Excellent organisational skills and the ability to manage multiple priorities, deadlines and stakeholders.
• Clear, confident communication skills and a proactive approach to following up information.
• Professional, discreet and comfortable handling confidential employee and candidate information.
• Confident using Microsoft Office, particularly Word, Excel and Outlook; experience with HR systems or applicant tracking systems would be helpful.
• Experience in a fast-paced, project-led, construction, engineering, consultancy or international environment would be advantageous.
• A CIPD Level 3 qualification, or working towards one, would be beneficial.

Why join us?

• You’ll play a key role in keeping HR activity organised, accurate and moving at pace.
• You’ll support employees and project teams across the UK and Europe, gaining exposure to a varied, international environment.
• You’ll be part of a small, collaborative HR team where your contribution will be visible and valued.
• You’ll help shape better ways of working as Mi Ci M continues to grow across Europe.

Ready to apply?

If you are detail-focused, organised and motivated by helping people and processes run smoothly, we would love to hear from you.