Our client is an established organisation operating within the infrastructure engineering and built environment sectors, delivering complex infrastructure projects. Its Work Winning team plays an important role in identifying new business opportunities and supporting the successful delivery of bids and tenders to drive continued business growth. Overview on the Role: Our client is seeking an approachable, energetic and professional individual who enjoys being at the centre of a busy team. You'll be enthusiastic, adaptable and highly organised with the ability to manage multiple priorities while remaining calm under pressure. A proactive approach, strong attention to detail and excellent communication skills are essential as you'll be working closely with colleagues across the business to help deliver successful bids and keep the Work Winning team running smoothly. This is a varied role combining executive support, bid and tender coordination, document management and general office administration. You will play an important part in supporting business development activities, helping to manage bids and tenders from initial enquiry through to submission and ensuring deadlines and documentation requirements are met. The successful candidate will be confident managing multiple priorities, communicating with stakeholders across the business and maintaining a high standard of accuracy in a fast paced environment. Key Responsibilities: * Provide administrative and coordination support to the Work Winning team throughout the bid and tender process, including processing EOIs, PQQs and ITTs, coordinating responses and liaising with internal departments to prepare tender submissions. * Manage bid documentation, electronic filing systems, tender folders and submission deadlines, including issuing and chasing subcontractor enquiries, maintaining trackers and uploading completed tenders to client portals. * Provide diary management and organisational support to the Work Winning Director, coordinating team calendars, annual leave, meetings and key deadlines. * Liaise with the People and Culture team to obtain CVs and prepare company profiles for tender submissions. * Maintain and distribute updated project lists, ensuring shared folders and documents remain accurate, accessible and up to date. About You * Previous experience in an Executive Assistant, Bid Coordinator, Bid Administrator or similar administrative role. * Experience managing executive diaries, coordinating bids or tenders and maintaining business documentation. * Excellent organisational and time management skills, with the ability to manage competing priorities and deadlines. * Strong attention to detail and a high level of accuracy. * Excellent written and verbal communication skills. * The confidence to liaise with colleagues, clients, subcontractors and other stakeholders professionally. Interested in this opportunity? If you have strong organisational skills, experience in executive support or bid coordination and enjoy managing multiple priorities in a fast paced environment, apply directly today to be considered for this Working Winning Executive Assistant role. Please note this role is based 5 days in the office by Moorgate
Working Winning Executive Assistant in London employer: Michael Taylor Search & Selection
Join a leading international construction contractor in London, where you will be part of a dynamic and supportive commercial team dedicated to delivering high-value projects. With a strong focus on employee growth, you will gain invaluable experience working alongside seasoned professionals on complex MEP packages, while enjoying a collaborative work culture that prioritises innovation and career advancement. This is an exceptional opportunity for those seeking meaningful employment in a thriving environment that values your contributions and fosters professional development.
Contact Details:
Michael Taylor Search & Selection Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Working Winning Executive Assistant in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Michael Taylor Search & Selection, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Working Winning Executive Assistant at Michael Taylor Search & Selection.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Michael Taylor Search & Selection
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
