At a Glance
- Tasks: Support project teams with admin tasks and ensure smooth operations in a busy construction office.
- Company: Dynamic construction firm in Kensington, specialising in commercial interior fit-outs.
- Benefits: Gain valuable experience, develop skills, and work in a fast-paced environment.
- Other info: Great opportunity for career growth in the construction industry.
- Why this job: Join a growing team and make an impact in exciting construction projects.
- Qualifications: Strong organisational skills and a proactive attitude; previous admin experience preferred.
We are looking for a full-time Assistant Project Administrator to support a busy construction office in London. This is an excellent opportunity for someone with strong organisational skills and an interest in construction administration to develop within a growing and fast-paced business. You will work closely with the Project Administrators, Office Manager and site teams to support the smooth running of day-to-day operations and project administration. The business is based in Kensington, London, specialising in commercial interior fit-outs and refurbishments. They deliver high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare.
Role Purpose: Provide day-to-day administrative support to the project and commercial teams, assisting with procurement, compliance, document control and general project coordination to ensure projects run efficiently and accurately.
Key Responsibilities:
- Assist with issuing purchase orders and tracking supplier quotations
- Support the maintenance of accurate supplier, subcontractor and project records
- Help coordinate site documentation, delivery schedules and project correspondence
- Liaise with suppliers and subcontractors regarding deliveries, documentation and general queries
- Upload and maintain project documentation including RFIs, drawings, submittals and site records within Procore
- Assist with monitoring subcontractor compliance and site inductions using 1Breadcrumb
- Maintain organised digital filing systems and ensure documents are up to date
- Support project teams with delivery and invoicing queries
- Monitor project inboxes and distribute correspondence appropriately
- Assist with preparing H&S files, O&M manuals and project close-out documentation
- Track variations, delivery notes and general project administration tasks
- Provide general administrative support to Project Managers and the wider site teams
- Ensure all documentation is completed accurately and within project deadlines
Skills / Experience:
- Previous administrative experience within construction or a fast-paced environment preferred
- Strong organisational and multitasking abilities
- Excellent attention to detail and accuracy
- Strong verbal and written communication skills
- Positive, proactive and team-oriented attitude
- Proficient in Microsoft Office 365 (Excel, Word, Outlook)
- Eagerness to learn and develop within the construction industry
Assistant Project Administrator employer: Michael Taylor Search & Selection
Join a dynamic and supportive team in Kensington, London, where your organisational skills will be valued and nurtured within a thriving construction environment. As an Assistant Project Administrator, you'll benefit from a collaborative work culture that prioritises employee growth and development, offering you the chance to advance your career in commercial interior fit-outs and refurbishments. With a focus on high-quality project delivery and a commitment to excellence, this company provides a rewarding workplace for those eager to make a meaningful impact in the construction industry.
Contact Details:
Michael Taylor Search & Selection Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their work and be ready to discuss how your skills can help them achieve their goals. We want to see that you're not just looking for any job, but that you're excited about this one!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm and professionalism, which are key traits for an Assistant Project Administrator.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of landing that interview. Plus, it’s super easy!
We think you need these skills to ace Assistant Project Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous administrative roles, especially in construction or fast-paced environments, to show us you’re a great fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re interested in the Assistant Project Administrator role. Share specific examples of your organisational skills and how they’ve helped you in past roles – we love a good story!
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. Double-check everything before hitting send – it’s a great way to demonstrate your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates about your application status!
How to prepare for a job interview at Michael Taylor Search & Selection
✨Know Your Stuff
Before the interview, make sure you understand the basics of construction administration. Familiarise yourself with terms like procurement, compliance, and document control. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since the job requires strong organisational abilities, come prepared with examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills effectively.
✨Be Ready to Discuss Software Proficiency
The role mentions using tools like Procore and Microsoft Office 365. Brush up on these platforms and be ready to discuss how you've used similar software in previous roles. If you have any specific achievements related to these tools, don’t hesitate to share them!
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or specific projects they’re working on. This not only shows your interest but also helps you gauge if this is the right fit for you.
