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For Companies At a Glance
- Tasks: Lead lease administration for a vast commercial real estate portfolio across the UK and Ireland.
- Company: Join a market-leading food & beverage operator with a supportive culture.
- Benefits: Enjoy competitive salary, hybrid working, and excellent benefits package.
- Other info: Opportunity to lead a team and drive continuous improvement in a dynamic environment.
- Why this job: Make a real impact in real estate management while developing your career.
- Qualifications: Experience in commercial lease administration and strong data analysis skills required.
The predicted salary is between 60000 - 75000 £ per year.
Lead role, responsible for end-to-end administration, governance & integrity of commercial real estate lease portfolio across UK & Ireland (300+ sites). Central ownership of all critical Real Estate data; Leases, salient portfolio dates, occupancy cost administration etc working closely internally with Real Estate Development, Finance and Legal teams as well as 3rd parties, ensuring accuracy, strategic control and effective estate management.
Client Details
Our client is a dual-listed (New York & London) market-leading food & beverage operator with significant Real Estate portfolio in the UK & Ireland. They pride themselves on a culture of open communication, help and supportive work between all departments and the ability for their employees to explore different functions across long careers - people frequently stay for 10-20 years+. The business encourages "best use of time", with working patterns split 3:2 office / home, to ensure people have the right amount of collaboration with colleagues as well as time for detailed focus.
Description
- Own and oversee lease data within the global lease accounting system (e.g. TRIRIGA), ensuring accuracy, completeness, and alignment with legal documentation and business requirements.
- Partner with Global Centres of Excellence to align data standards, system enhancements, and process improvements.
- Maintain robust data governance, version control, and audit readiness across all lease records.
- Act as the subject-matter expert for lease administration governance, standards, and best practice.
- Support internal SOX and external audit information requests.
- Oversee the administration of rent, service charge, insurance, and other occupancy-related costs.
- Work closely with Finance on invoicing, reconciliations, payment schedules, contractual obligations, and vendor maintenance.
- Provide lease administration input into financial reporting and audit processes.
- Deliver clear, accurate reporting on lease status, costs, and critical dates for Estates and Finance stakeholders.
- Identify data gaps, risks, and process inefficiencies, driving continuous improvement initiatives.
- Support lease administration system development, enhancements, and user guidance.
- Lead the harmonisation of data inputs, systems, and reporting across the Development team.
- Provide actionable insights on new site planning and key estate and construction metrics across the UK & Ireland.
- Lead a small team to develop dashboards and reporting tools (e.g. Power BI) to enable real-time decision-making across Acquisitions, Estates, and Construction.
- Analyse store-level performance, footfall, and demographic data to support estate optimisation.
Team Leadership
- Manage and develop a team of lease administrators, fostering a culture of curiosity, innovation, and continuous improvement.
- Promote best practice in data analysis and storytelling across the wider Property & Development team.
Profile
- Proven experience in commercial lease administration across a large, multi-site property portfolio.
- Strong understanding of commercial leases and occupancy costs.
- Demonstrable track‑record in Real Estate data collection & analysis, Data Visualisation as well as clear reporting to facilitate achieving strategic property goals.
- Experience partnering with Finance on invoicing, reconciliations, and vendor management.
- Highly organised, high attention to detail with a strong data governance and control mindset.
- Advanced skills in SQL, Excel, and data visualisation tools (e.g. Power BI, Tableau).
- Strong stakeholder management and communication skills.
- Ideally experience within a corporate occupier, a national retail / leisure estate - OR - Real Estate Consultancy background working on corporate occupier accounts across large portfolios of leased assets.
- Knowledge of UK & Ireland lease structures and market practice.
- Experience managing outsourced partners and service providers.
Job Offer
Competitive salary, Hybrid working, excellent add-ons / package benefits.
UK Lead: Real Estate Lease Admin & Data employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK Lead: Real Estate Lease Admin & Data
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in lease administration and data management clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace UK Lead: Real Estate Lease Admin & Data
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role! Highlight your experience in commercial lease administration and data management, especially if you've worked with large portfolios. We want to see how your skills align with our needs.
Showcase Your Data Skills: Since this role involves a lot of data governance and analysis, don’t shy away from showcasing your SQL, Excel, and data visualisation skills. Give us examples of how you've used these tools to drive improvements in your previous roles.
Be Clear and Concise: When writing your application, clarity is key! Use straightforward language and get straight to the point. We appreciate well-structured applications that make it easy for us to see your qualifications and experience.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Michael Page
✨Know Your Numbers
Make sure you’re familiar with key metrics related to lease administration and occupancy costs. Brush up on your understanding of commercial leases, as well as any relevant data visualisation tools like Power BI or Tableau. Being able to discuss specific examples from your past experience will show that you’re not just knowledgeable but also practical.
✨Showcase Your Team Leadership Skills
Since this role involves managing a small team, be prepared to share your experiences in leading and developing others. Think of specific instances where you fostered a culture of curiosity and innovation. Highlight how you’ve promoted best practices in data analysis and storytelling within your previous teams.
✨Understand the Business Context
Research the company’s operations in the food and beverage sector, especially their real estate portfolio. Understanding their strategic goals will help you align your answers with what they value. Be ready to discuss how your skills can contribute to their long-term success and how you can support their hybrid working model.
✨Prepare for Stakeholder Management Questions
This role requires strong communication and stakeholder management skills. Think about times when you successfully collaborated with finance, legal, or external partners. Prepare to discuss how you navigated challenges and ensured alignment across different teams, as this will demonstrate your ability to work effectively in a cross-functional environment.