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- Tasks: Manage calls, schedule appointments, and support the legal team with admin tasks.
- Company: Reputable business services company in Edinburgh with a strong legal department.
- Benefits: Competitive salary up to £28,000, comprehensive benefits, and career growth opportunities.
- Why this job: Join a professional team and gain valuable experience in a dynamic work environment.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in office software.
- Other info: Supportive culture with opportunities to collaborate and grow within the company.
The predicted salary is between 16800 - 28000 £ per year.
The Receptionist / Administrator will provide essential support to the firm within a business services environment. This role in Edinburgh requires excellent organisational skills and a proactive approach to ensure the smooth running of daily operations.
The organisation is a well-established medium-sized company operating within the business services industry. Known for its robust legal department, it offers employees a structured and professional working environment.
Responsibilities include:
- Manage incoming calls and correspondence, ensuring messages are relayed promptly and accurately.
- Maintain appointment schedules and coordinate meetings for the legal department.
- Prepare and format legal documents, ensuring accuracy and compliance with company standards.
- Greet and assist clients and visitors in a professional and welcoming manner.
- Organise and maintain filing systems, both electronic and physical, for legal records.
- Support the legal team with general administrative tasks, including data entry and report preparation.
- Monitor office supplies and place orders as needed to maintain efficient operations.
- Collaborate with other departments to facilitate seamless communication and workflow.
A successful Receptionist / Administrator should have:
- Proven experience in a receptionist or administrative role within a professional setting.
- Strong organisational skills with the ability to multitask effectively.
- Proficiency in using office software such as MS Word, Excel, and Outlook.
- Attention to detail and a commitment to maintaining confidentiality.
- Exceptional communication skills, both written and verbal.
- A polite and professional demeanour when interacting with clients and colleagues.
- A proactive attitude and willingness to support the legal team as needed.
Job Offer:
- Competitive salary in the range up to £28,000 per annum.
- Permanent position within a reputable company in Edinburgh.
- Opportunities to work alongside a skilled legal team in the business services industry.
- Comprehensive benefits package, including contract stability.
- Supportive and professional company culture with opportunities for growth.
If you're ready to take on this exciting role in Edinburgh we encourage you to apply today.
Receptionist / Administrator employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Administrator
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist / Administrator, you'll need to be clear and professional. Try role-playing common scenarios with a friend to boost your confidence and refine your approach.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look polished and professional. A smart outfit can set the tone for a successful meeting and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in receptionist or administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to managing calls, coordinating meetings, and supporting a legal team.
Show Off Your Software Skills: Since proficiency in office software like MS Word, Excel, and Outlook is key, make sure to mention any relevant experience. If you’ve got any special tricks up your sleeve, let us know!
Be Professional and Polite: Remember, first impressions count! When applying, keep your tone professional yet friendly. We’re looking for someone who can greet clients warmly and represent our company well, so let that shine through in your application.
How to prepare for a job interview at Michael Page
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the specific role of the legal department. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Receptionist / Administrator, organisational skills are key. Prepare examples from your past experience where you've successfully managed schedules, coordinated meetings, or maintained filing systems. Be ready to discuss how you prioritise tasks and handle multiple responsibilities.
✨Practice Professional Communication
Since you'll be interacting with clients and colleagues, it's crucial to demonstrate exceptional communication skills. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with professional dialogue.
✨Prepare for Practical Scenarios
Expect to face situational questions during your interview. Think about how you would handle incoming calls, manage correspondence, or support the legal team with administrative tasks. Being able to articulate your thought process in these scenarios will impress the interviewers.
