At a Glance
- Tasks: Manage fleet operations, ensuring compliance and smooth day-to-day activities.
- Company: Not-for-profit organisation based in Oldham with a focus on community impact.
- Benefits: Competitive salary, hybrid working, and free onsite parking.
- Other info: Join a supportive team committed to inclusivity and professional growth.
- Why this job: Gain valuable experience in fleet administration while supporting a meaningful cause.
- Qualifications: Experience in fleet administration and strong Excel skills required.
As an Interim Fleet Administrator, you'll play a key role in managing the day-to-day operations of the company's fleet. This temporary role in Oldham will see you ensuring everything runs smoothly and efficiently to support the organisation's wider goals.
This not-for-profit organisation is based in Oldham.
Description
- Maintained accurate fleet, vehicle, and driver records to ensure compliance with company policies and relevant legislation.
- Monitored vehicle compliance requirements, including MOTs, servicing schedules, inspections, licences, and other statutory deadlines.
- Produced fleet performance, compliance, and management reports using fleet management systems and Microsoft Excel.
- Coordinated vehicle maintenance, repairs, supplier activities, and insurance claim processes to minimise operational disruption.
- Managed driver licence verification processes, identifying and escalating compliance concerns where necessary.
- Monitored telematics data and vehicle tracking systems to identify operational issues, regulatory breaches, and non-compliance.
- Supported vehicle procurement, allocation, replacement, and disposal processes across the fleet.
- Developed, maintained, and monitored fleet databases, systems, registers, and records to ensure accurate data management and reporting.
- Reviewed driver performance and compliance information, escalating policy or regulatory breaches to management as appropriate.
- Raised and processed purchase orders for fleet-related expenditure, ensuring costs were accurately allocated and remained within budget.
- Conducted audits of vehicle damage, safety concerns, and compliance issues, coordinating corrective actions and insurance claims where required.
- Responded to written, electronic, and telephone enquiries, ensuring high levels of customer service and adherence to agreed service standards.
- Escalated driving-related regulatory and legal compliance issues to management and relevant internal stakeholders in a consistent, professional, and impartial manner.
- Conducted regular driver licence checks through authorised verification systems to ensure ongoing eligibility and compliance.
- Assisted in the continuous improvement of fleet processes, controls, and reporting mechanisms to support operational efficiency and compliance objectives.
Profile
- A successful Interim Fleet Administrator should have:
- Proven experience in fleet administration, fleet coordination, and compliance management.
- Advanced proficiency in Microsoft Office applications, particularly Excel, including the use of formulas, VLOOKUP/XLOOKUP functions, pivot tables, and data analysis techniques.
- Experience maintaining accurate compliance records, databases, and management information systems.
- Strong organisational and administrative skills, with exceptional attention to detail and accuracy.
- Demonstrated ability to handle confidential and sensitive information in accordance with data protection requirements and organisational policies.
- Sound knowledge of road traffic legislation, driver compliance requirements, and fleet governance practices.
- Proven track record of delivering excellent customer service and building positive relationships with internal and external stakeholders.
- Ability to work methodically, follow established procedures, and accurately record, maintain, and update data and information.
- Experience processing and managing confidential information, with a strong understanding of data protection principles and regulatory requirements.
- Skilled in responding to customer enquiries professionally and effectively via telephone, email, written correspondence, and face-to-face interactions.
- Experience using IT systems and databases to generate reports, analyse data, monitor performance, and produce management information.
- Strong verbal and written communication skills, with the ability to present information clearly and engage effectively with a range of stakeholders.
- Ability to prioritise workloads, manage competing deadlines, and maintain high standards of accuracy in a fast-paced environment.
- Strong analytical and problem-solving skills, with the ability to identify issues, investigate discrepancies, and recommend appropriate solutions.
Job Offer
- Permanent equivalent of £28,244.
- Temporary contract with the opportunity to gain valuable experience in the not-for-profit sector.
- Hybrid working - 3 days office 2 days from home.
- Free onsite parking.
If you're interested in this role, apply now.
People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.
Interim Fleet Administrator in Oldham employer: Michael Page
ASDA is an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration in the heart of Leeds. With a strong commitment to employee growth, ASDA provides numerous opportunities for professional development and advancement, alongside competitive salaries and comprehensive benefits. The hybrid working model allows for flexibility, making it an attractive workplace for those seeking meaningful and rewarding careers in one of the UK's leading retail brands.
StudySmarter Expert Advice🤫
We think this is how you could land Interim Fleet Administrator in Oldham
✨Get Your Hands Dirty
In transportation and logistics, hands-on experience is golden. If you're looking for a temporary position, don't just sit back; consider volunteering at local logistics companies or joining community transport initiatives. It’s a great way to gain industry insight and showcase your commitment!
✨Tap into Seasonal Hiring
Temporary roles in logistics often peak during busy seasons, like holidays or sales events. Keep an eye out for those hiring windows and brush up on your local networks. Joining industry groups on social media or attending local job fairs can be your golden ticket to snagging a role!
✨Show You’re Flexibly Awesome
Temporary roles often require quick adaptability, so make sure you highlight your flexibility and problem-solving skills in every discussion. When chatting with recruiters or at interviews, be ready to give examples of how you’ve quickly adjusted in past roles—this will help you stand out among other candidates.
✨Hit Us Up Directly!
Don't forget to apply through our website directly to see the freshest temporary opportunities available at Michael Page! It’s always a good idea to follow up after submitting your application, just to show you’re keen on joining the team.
We think you need these skills to ace Interim Fleet Administrator in Oldham
Some tips for your application 🫡
Highlight Relevant Experience:When applying for a temporary role in transportation and logistics, it’s crucial to emphasise any previous experience in this field. Whether you've worked as a warehouse operative or in a delivery role, make sure you showcase those skills and experiences that will help you hit the ground running right away!
Focus on Flexibility and Availability:Since this is a temporary position, your availability and flexibility are key. In your cover letter, be clear about when you can start and any scheduling flexibility you might have. Employers love candidates who can jump in without a hitch, so show off that readiness!
Include Relevant Certifications:If you have any certificates related to logistics, like forklift licenses or health and safety training, don’t leave them out! These certifications can give you an edge, showing that you’re not just capable but also qualified for the job. Mention these in your CV to catch the hiring manager’s eye!
Tailor Your CV to Logistics Jargon:When crafting your CV, use industry-specific terms and jargon that reflect your understanding of transportation and logistics. Whether it’s ‘supply chain management’ or ‘route optimisation’, sprinkle these phrases throughout your CV and cover letter. This shows that you’re not just applying at random, but that you know the industry well!
How to prepare for a job interview at Michael Page
✨Show Off Your Problem-Solving Skills
In the transportation and logistics field, demonstrating your knack for problem-solving can really set you apart. Be ready to talk about specific challenges you’ve faced in past roles or during your studies, especially those involving route planning or supply chain issues, and how you tackled them.
✨Get Familiar with Key Tools
This role will likely involve using industry-specific tools like SAP or Microsoft Excel for logistics management. Brush up on these tools before your interview and be ready to discuss how you've used them in the past – or how you'd approach using them if you're not familiar yet!
✨Highlight Your Adaptability
Since this position is temporary, companies are keen on finding someone who can hit the ground running. Share examples from previous roles or projects where you quickly adapted to new processes or worked under tight deadlines to show that you can thrive in a dynamic environment.
✨Understand Key Regulations
In the transportation and logistics sector, regulations play a huge role. Familiarising yourself with relevant laws and compliance standards can give you an edge. If you can drop in some specifics about how these impact logistics operations, it’ll show you're serious about the industry and that you can handle the responsibilities of the role with confidence.
