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- Tasks: Manage daily office operations and support HR functions in a friendly environment.
- Company: Join a family-run professional services business with over 70 years of experience.
- Benefits: Enjoy a competitive salary, 21 days holiday, and a supportive work culture.
- Why this job: Be part of a growing team that values professionalism and a positive atmosphere.
- Qualifications: Previous office management experience and strong organisational skills are essential.
- Other info: This role is 4 days a week, Monday to Thursday, with a 9am-5pm schedule.
The predicted salary is between 30000 - 45000 £ per year.
We are recruiting an Office Manager for a family run company in North West London.
They are a family run professional services business and were established over 70 years ago. They have circa 50 people in the office and have grown organically very quickly over the last few years and are continuing to grow, so this is a great time to join them. They are a really friendly place to work as well as being really professional and hard working.
Responsibilities:
- Oversee day-to-day office operations, ensuring a productive, efficient and welcoming work environment
- Service all office equipment (e.g. photocopier, coffee machine etc)
- Coordinate office maintenance and repairs as needed, including managing external contractors for minor or ongoing issues
- Manage inventory and procurement, ensuring cost-effective purchasing
- Maintain inventory of all equipment, office keys etc.
- Act as point of contact with our IT provider
- Opening and sorting the incoming post & managing outgoing post
- Handle generic email mailbox
- Oversee HR function including staff on-boarding, off-boarding and employee records management
- Assist in the development and implementation of HR policies and procedures
- Act as point of contact with our outsourced HR consultants
- Act as a point of contact for employee queries and concerns, fostering a positive work environment
- Coordinate employee benefits, leave requests, and payroll administration
- Handle sensitive information with discretion and maintain confidentiality at all times
- Liaise with insurance companies for arrangements of Terms of Business and other admin requirements
- Carry out file checks to ensure accuracy and completeness of filed data
- There will also be a PA element to the role, which could include booking some travel, sorting visas etc for the CEO.
Please note this role is 4 days a week Monday - Thursday in the office in North West London. This is a 9am-5pm role and it is highly unlikely you will do any more hours than this.
Profile:
- Previous experience in a similar Office Manager role
- Strong organisational and problem-solving skills, and a quick thinker
- A highly organised individual with exceptional attention to detail
- Excellent communication and interpersonal abilities
- Experience in an administrative role
- Proficiency in Microsoft Office suite, particularly Word and Excel, and generally technically competent
- Discretion and professionalism when handling confidential information
- An understanding of HR practices
Job Offer:
£36,000 - £45,000 (dependent on the candidate) 21 days holidays, plus bank holidays and Jewish holidays.
Office Manager/ PA employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/ PA
✨Tip Number 1
Familiarise yourself with the company culture and values. Since this is a family-run business, showing that you understand and appreciate their friendly and professional environment can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills in conversations or interviews. Given the role's focus on managing office operations and HR functions, be prepared to share specific examples of how you've successfully handled similar responsibilities in the past.
✨Tip Number 3
Demonstrate your problem-solving abilities by discussing challenges you've faced in previous roles and how you overcame them. This will show that you're a quick thinker, which is essential for the Office Manager position.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office, especially Word and Excel. Being technically competent is crucial for this role, so consider bringing examples of how you've used these tools effectively in your previous jobs.
We think you need these skills to ace Office Manager/ PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration. Emphasise your organisational skills, attention to detail, and any previous roles that involved HR functions.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you would be a great fit for this family-run company. Mention your understanding of their values and how your skills align with the job description.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Microsoft Office, problem-solving abilities, and experience with confidential information. These are key skills the company is looking for.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Michael Page
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the day-to-day operations effectively.
✨Highlight Your Communication Abilities
Excellent communication is key in this role. Be ready to discuss how you've effectively communicated with team members and external contacts in the past. Consider sharing specific instances where your communication skills helped resolve issues or improve processes.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Prepare to discuss situations where you maintained discretion and professionalism, especially in HR-related matters.
✨Familiarise Yourself with HR Practices
Given that the role involves overseeing HR functions, brush up on basic HR practices and policies. Be prepared to discuss your experience with onboarding, employee records management, and any relevant HR software you’ve used.
