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- Tasks: Manage the CEO's complex diary and coordinate meetings with precision.
- Company: Respected public sector body in London, dedicated to impactful services.
- Benefits: Hourly rate of £22.64, 12-month fixed-term role, excellent transport links.
- Other info: Proactive role with opportunities for professional growth.
- Why this job: Join a supportive environment and work closely with senior leadership.
- Qualifications: Experience in executive support, strong organisational and communication skills.
This is an exciting opportunity for a Diary Manager to the CEO to provide efficient and seamless support in a busy public sector environment. The role requires exceptional organisational skills and the ability to manage complex schedules with precision in London.
Client Details
The organisation is a respected public sector body based in London, dedicated to delivering impactful services and initiatives. As part of a medium-sized team, it offers a professional and structured environment to support its objectives.
Description
- Manage a complex and frequently changing diary for the CEO, ensuring effective prioritisation and use of time.
- Anticipate pressures and emerging issues, proactively identifying risks, conflicts, and opportunities, and proposing solutions.
- Apply sound judgement to assess competing meeting requests, working closely with the Private Office team.
- Coordinate meetings end-to-end, including logistics such as room bookings, hybrid set-ups, and visitor access.
- Respond calmly to short-notice changes, maintaining discretion and professionalism at all times.
- Liaise confidently with senior internal and external stakeholders, including private offices and partner organisations.
- Coordinate travel arrangements, ensuring all logistics run smoothly.
- Act as the first point of contact for diary-related queries, preparing agendas, papers, and notes as required.
- Work collaboratively across teams and provide additional administrative support to the CEO as needed.
Profile
- Proven experience within a Private Office, Executive Office, or similar senior support environment.
- Strong diary management experience, with the judgement and confidence to manage competing priorities and changing demands.
- Excellent organisational skills, with the ability to manage multiple tasks simultaneously while maintaining accuracy.
- Strong written and verbal communication skills, with confidence engaging senior stakeholders.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- The ability to handle sensitive information with discretion and professionalism.
- A proactive, solutions-focused approach to work.
Job Offer
- Hourly rate of £22.64 (inclusive of holiday pay).
- 12-month fixed-term appointment within a professional public sector organisation.
- Based in London, with excellent transport links.
- Opportunity to work closely with senior leadership in a supportive environment.
If you are ready to take on this important Diary Manager role to the CEO within the public sector, apply today to join this London-based team.
Diary Manager to the CEO in London employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Diary Manager to the CEO in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in public sector roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Show us that you understand their mission and how your skills as a Diary Manager can help them achieve their goals.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with senior stakeholders, being articulate and confident is key. Try mock interviews with friends or use online resources to sharpen your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Diary Manager to the CEO in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Diary Manager role. Highlight your organisational skills and any experience managing complex schedules, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've handled similar responsibilities in the past.
Showcase Your Communication Skills: Since you'll be liaising with senior stakeholders, it's important to demonstrate your strong written communication skills. Keep your application clear and professional, but let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Michael Page
✨Master the Diary Management Game
Before the interview, brush up on your diary management skills. Be ready to discuss specific examples of how you've handled complex schedules in the past. Think about times when you had to prioritise competing demands and how you navigated those challenges.
✨Show Off Your Organisational Skills
Prepare to demonstrate your exceptional organisational abilities. Bring along a sample agenda or a mock-up of a meeting schedule you've created. This will showcase your attention to detail and ability to manage multiple tasks simultaneously.
✨Communicate Like a Pro
Since you'll be liaising with senior stakeholders, practice your communication skills. Be clear and concise in your responses during the interview. Consider preparing a few questions to ask about the role that reflect your understanding of the organisation's objectives.
✨Stay Calm Under Pressure
The role requires responding calmly to short-notice changes. Think of a time when you had to adapt quickly to unexpected changes and be ready to share that story. Highlight your discretion and professionalism in handling sensitive information as well.