Senior HR Administrator in Littlehampton

As a Senior HR Administrator in Littlehampton, you will take care of the day-to-day running of HR processes in the professional services industry. Your role will help ensure everything runs smoothly by managing key administrative tasks and supporting the HR function.

Client Details

This role is based within the professional services industry in Littlehampton. You should demonstrate a high degree of integrity and maintain confidentiality. A basic understanding of the business, industry, clients, and business processes of the assigned business is required. You must be proficient at providing instruction/information to employees in the use of HR programs, tools, and services. Proficiency in conducting HR analytics is essential, including accurately analysing data, identifying trends, and presenting information clearly and logically. You should take personal accountability and initiative, identifying issues proactively and taking action to resolve them. Strong interpersonal skills and the ability to prioritise are necessary.

Description

• Onboard new clients and establish their HR policies and systems.
• Prepare HR documents such as employment contracts and new hire guides.
• Co-ordinate induction sessions and ensure all documentation is completed, recorded, and communicated effectively.
• Review and update company policies.
• Liaise with external partners such as Occupational Health, HRIS providers, and legal compliance.
• Create regular reports and presentations on HR metrics (e.g. turnover rates, stability, absence).
• Proactively manage varied HR Information systems, updating records in a timely manner (e.g. starters, leavers, maternity, holiday).
• Monitor and manage client HR inboxes, responding where appropriate and escalating to HR Advisors where needed.
• Support HR Advisors and HRBPs by ensuring all disciplinary, grievance, absence, and performance management cases and outcomes have been captured, recorded, and logged in the relevant HRIS.
• Ensure the accurate recording and archiving of all employee-related documents and correspondence in line with GDPR and Data Protection legislation.
• Update the HR System with sickness reasons and ensure medical certificates and return to work interview forms are received and filed.
• Process leavers on the HR System and ensure all associated paperwork is actioned and distributed as required.
• Provide timely employment references when requested in accordance with policy.
• Administer the maternity process by issuing maternity information and processing paperwork/updating the HR System.
• Ensure the client Organisation charts are kept up to date with leavers and staff changes.
• Answer phone and email queries about HR admin related activities.
• Perform other related duties as assigned or requested.
• Assist payroll providers by providing relevant employee information (e.g. leave, absence, sick days, and work schedules).
• Provide accurate and timely administration support to our team and clients.
• Ensure all correspondence is prepared to a high standard with a 'right first time' approach to detail.
• Participate in HR projects.
• Act as first line advisory support to clients for employment enquiries and for direct client relationships where assigned.

Profile

A successful Senior HR Administrator should have:

• CIPD qualified to at least level 5 or equivalent occupational qualifications.
• Comprehensive and up to date knowledge of relevant ER and HR related legislation.
• 3 years of experience within a relevant HR role.
• Excellent customer service skills.
• Strong written and verbal communication skills.
• Ability to flex communication style according to listener/audience.
• Enjoy working as part of a team but also be self-motivated and disciplined.
• Analytical and problem-solving abilities.
• Comprehensive understanding of HR legal requirements and best practices.
• Excellent knowledge of employment contracts and terms and the application of typical HR processes.

Job Offer

An hourly rate of £16.00 to £18.00, dependent on the level of experience. Monday to Friday 9:00am until 5:00pm, 30 minutes for lunch, 2 days a week in office, 3 days WFH. Initial 6 week assignment.

If you are interested in this role, apply now. People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter, we welcome applications from people of all backgrounds, identities, and experiences. If you require any adjustments or accommodations during the recruitment process, we will work with you to ensure you can perform at your best.