Billing Assistant in Edinburgh

As a Billing Assistant in Edinburgh, you will be handling the day-to-day invoicing process to ensure smooth financial operations within the professional services sector. Your role will help the business stay on top of its accounts and maintain accurate billing records.

Client Details: A professional services organisation based in Edinburgh.

Description:

• Proactive calculation of proposed billing amounts and necessary edits/write-offs for Partner approval.
• Draft and facilitate approval of invoices and submit to clients/Partners.
• Manage complex bill reconciliations and calculations (including supplier bills, splitting bills, discounts, disbursement allocation etc).
• Manage advance bills end-to-end procedure and ensure smooth client to office transfers.
• Manage and be a primary point of contact for all billing-related enquiries, client queries, credit notes (end-to-end), and escalate complex issues to Partners.
• Coordinate with the GSC team or other offices for e-bills, multi-payer matters and ad hoc activities.
• Assist the Billing Manager and Head of Finance with ad-hoc tasks.
• Collaborate with Legal Administration teams to provide cohesive support to Partners and their clients; ad-hoc tasks, client reporting, etc.
• Support on matter master data management updates and charge-out rates changes.
• Maintain client billing details to support with and/or hand over the billing process to colleagues during holiday periods.

Profile:

• Strong diligence and accuracy in handling client data, calculations, and invoice amendments.
• Analytical mindset and experience in running billing reports, analysing data, and taking appropriate actions.
• Excellent communication skills to collaborate effectively with multiple stakeholders.
• Problem-solving abilities and experience in addressing billing and VAT queries promptly and effectively.
• Teamwork and collaboration skills, with experience collaborating closely with colleagues across different departments.
• Initiative-taking mindset and experience in seeking opportunities for process improvements and applying them to enhance efficiency.
• Adaptability to changes in processes, systems, and work requirements, with prior experience in adapting to such changes.
• Ability to prioritise tasks, meet deadlines, and manage multiple responsibilities.
• Knowledge of financial systems and software used for billing and invoicing is a plus, such as SAP S/4HANA, Concur, Service Now, E-Billing platforms and MS Office Suite.
• 0-2 years of accounting or billing experience, preferably in a professional services or legal environment.
• Basic knowledge of local VAT standards and guidelines preferred but not required.
• Prior experience in ensuring accuracy and compliance in billing activities.
• Proficient in English.

Job Offer: Hybrid - 3 days in office and 2 days at home.

Bonus: Private Medical, Income Protection, Pension, Critical Illness Cover.

If you are interested in this role, apply now. People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter, we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we will work with you to ensure you can perform at your best.