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- Tasks: Maintain office records, coordinate meetings, and support the Facilities Manager.
- Company: Join a respected not-for-profit organisation in a stunning Grade II listed building.
- Benefits: Competitive hourly pay, central London location, and a supportive work environment.
- Why this job: Gain valuable experience in the Facilities sector while making a difference.
- Qualifications: Previous admin experience, strong IT skills, and knowledge of Health & Safety procedures.
- Other info: Opportunity for growth in a collaborative team with excellent transport links.
A rare opportunity in a newly refurbished Grade II listed building. Learn from an established team of professionals within the Facilities sector.
About Our Client
This organisation is a Membership Body operating within the not-for-profit sector, and is recognised for setting standards in the built environment industry. It is a large entity operating in multiple countries, valuing professionalism and efficiency in its operations, and supporting its staff with clear processes and a structured work environment.
Job Description
- Maintain and update office records, ensuring accuracy and confidentiality.
- Work with the Facilities Manager on daily tasks.
- Conduct DSE assessments to assure all employees are set up safely at their desks.
- Coordinate meeting schedules and manage room bookings effectively.
- Assist in the preparation of reports, presentations, and other documentation.
- Respond to general enquiries and provide excellent customer service.
- Order and manage office supplies to ensure smooth daily operations.
- Support the team with diary management and travel arrangements.
- Liaise with internal and external stakeholders as required.
- Ensure compliance with organisational policies and procedures.
The Successful Applicant
- Previous administrative experience in a Facilities team.
- Strong IT skills, including proficiency in Microsoft Office Suite.
- Knowledge of Health & Safety procedures, including DSE assessments.
- Excellent organisational and time-management abilities.
- A keen eye for detail and commitment to accuracy.
- Effective communication skills, both written and verbal.
- A proactive approach to problem-solving and task management.
What's on Offer
- Hourly pay of approximately £17 to £18.70, depending on experience.
- Temporary role with the opportunity to gain experience in the not-for-profit sector.
- Central London location with excellent transport links.
- Full time office work in a newly refurbished Grade II listed building.
- A supportive work environment focused on collaboration and efficiency.
If you are looking to contribute your skills as a Workplace Administrator in the not-for-profit sector, apply now to be considered for this exciting opportunity in London!
Facilities Assistant in City of London employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities sector, especially those who work at organisations similar to the one you're applying for. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Knowing about their commitment to professionalism and efficiency will show that you're genuinely interested and ready to contribute to their mission.
✨Tip Number 3
Practice your responses to common interview questions, especially around your administrative experience and IT skills. Being confident in your answers will help you shine during the interview and demonstrate your proactive approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Facilities Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative experience in a Facilities team and any relevant IT skills, especially with Microsoft Office Suite.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Facilities Assistant role. Mention your knowledge of Health & Safety procedures and how your proactive approach can benefit our team.
Showcase Your Organisational Skills: In your application, give examples of how you've effectively managed schedules or coordinated meetings in the past. We love candidates who can demonstrate excellent organisational and time-management abilities!
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Michael Page
✨Know Your Stuff
Familiarise yourself with the organisation's mission and values, especially since it's a not-for-profit. Understand their role in the built environment industry and be ready to discuss how your skills align with their goals.
✨Showcase Your Admin Skills
Prepare examples from your previous experience that highlight your administrative abilities. Be ready to talk about how you've maintained records, coordinated schedules, or managed office supplies effectively.
✨Health & Safety Know-How
Brush up on Health & Safety procedures, particularly DSE assessments. You might be asked about your knowledge in this area, so having specific examples of how you've implemented these practices will set you apart.
✨Communication is Key
Demonstrate your effective communication skills during the interview. Practice articulating your thoughts clearly and concisely, as you'll need to liaise with various stakeholders in this role.
